Uploading voucher codes for use with items (Classic Items)

Voucher codes let you distribute many one-time or limited-use codes (e.g., for gift cards, partner programs, and giveaways). Rather than entering each voucher manually, you can upload a list of codes in bulk, attach them to a discount, and track their usage.

Learn how to prepare and upload voucher codes for items, including viewing uploaded vouchers and adding more vouchers.

New to discount and voucher codes? Read the first article in this series for an introduction to discounts.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

• Inventory > Discounts
   

What more do I need to use this feature?

• Admin permissions or restricted permissions to Manage discounts
   

Which Checkfront version supports this feature - classic items, classic products, or both?

• This feature is available in both our classic item version, using classic items (Inventory > Items), and our classic products version, using classic products (Inventory > Products). 
  → Learn more about products

• NOTE: Some features, including the Active Discounts report, discount rules, open discounts, edit columns, and the option to export your list of discounts, are not yet available with classic products.

Learn more about discounts for products For a detailed look at discounts and voucher codes for classic products instead, check out the following article: Introduction to discount and voucher codes (Classic Products)

Instead of supplying a single discount code, you can upload a list of pre-defined voucher codes.

To prepare your file for upload:

1. Open your favourite spreadsheet programs (Google Sheets, Numbers, or Excel).
2. List your voucher codes in column A, one code per row.
3. Save it as a CSV or TXT file on your computer.

Voucher list format The voucher list should use the following file formats. Each code must be unique. CVS  TXT  The codes should consist of letters, numbers, and dashes only. Using any other characters may prevent the discounts from being applied appropriately. Example: SALE-123

You can use a third-party solution like randomcodegenerator.com to quickly compile an extensive voucher code list. 

Generate voucher codes Alternatively, you can use Google Sheets and the Random Generator add-on to generate voucher codes. Learn more here: Using Google Sheets to generate random vouchers

Using items? Once you have your list of vouchers (TXT or CSV), you can upload it to the system by following these steps:

1. Click the Upload Vouchers button to reveal additional settings.
2. Click the Choose File button to select the CSV or TXT file you prepared on your computer.
3. Leave the Discount field blank. Doing this ensures you use the uploaded voucher codes rather than a single shared code.
4. After selecting the file from your computer, it is now attached to the upload field, as shown in the following screenshot.
   
   
    

5. Configure the rest of the settings described in our article: Creating new discounts (Classic Items).

   Finally, select Create to save the uploaded vouchers file and create the discount.

Learn more about reporting Once uploaded, you can see a list of your available vouchers by visiting the Promotions report (Reports > Other Reports). Check out the following article: Reporting on vouchers

You can come back later to add more voucher codes. To upload a new file, follow the same steps.

Next Steps

You can learn how to use Groupon vouchers with the help of the following article in this series.

< Creating a new discount (Classic Items)    |    Using Groupon vouchers for use with items (Classic Items) >