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Creating a new Item Rule Set (Classic Items)

Learn how to create a custom Item Rule Set to define booking rules for specific scenarios.

New to Item Rules? Read the first article in this series for an introduction to the Item Rules feature.

 

Accessing the features mentioned in this article


Where can I find this feature using the top menu?

  • Inventory > Item Events
     

What more do I need to use this feature?

Which Checkfront version supports this feature - Classic Items, Classic Products, or both?

  • Your account must have access to classic items (Inventory > Items), which is a key feature of our Classic Items version of Checkfront. 
     

Creating a new Item Rule Set

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Rules configuration screen with a magnified view highlighting the button to create a new rule set in the sidebar.

  1. Go to Inventory > Item Events.
  2. In the left sidebar, click + New Rule Set.

You can create as many custom Rule Sets as you need. For example, you might create a Rule Set for an Item Event (such as a seasonal promotion) or a Discount Event.

 

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New rules do not override existing rule sets

Applying a new Rule Set to an item does not override any existing Rule Sets. Multiple Rule Sets can apply at the same time.



Example

Suppose you create an event that offers a 10% booking discount on hotel rooms during a specific period. To qualify for the discount, Customers must book a minimum stay of three nights.

  • In your Rule Set, activate the Minimum Duration Per Item rule and set its value to 3.
  • When creating the event, attach the new Rule Set.
  • The discount is only applied if the customer books 3 nights or more.

 

Item event form showing rules dropdown set to minimum stay 3 nights and apply to section with selected accommodation options.

 

Default vs. Custom Rule Sets
Use the default Rule Set for rules that apply across your entire inventory.

  • Example: If you always require a minimum 3-night stay for accommodations, set this rule in the default Rule Set.

Use custom Rule Sets for special scenarios or promotions.

  • Example: Seasonal discounts, event-specific restrictions, or custom booking conditions.

 

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Custom and default rule sets

If you use a custom Rule Set, turn off any matching Item Rules in the default Rule Set. Default rules automatically override custom ones.

 

Next Steps

You can learn more about item rules, including each definition, in the following article of this series.

 

 

< Activating and disabling Item Rules     |     Item Rule definitions >

 

 

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