Editing simple product availability from the inventory calendar

Learn how to open the side panel of the inventory calendar so that you can edit inventory availability if you use products configured as simple inventory.

Does your account use items as inventory? See the article: Editing item inventory availability from the inventory calendar
Does your account use products based on assets? See the article: Editing product inventory availability from the inventory calendar (inventory based on assets)

Are you new to the Inventory Calendar? Start by reading the first article in this series, Introduction to the Inventory Calendar.

Please read the entire series of articles, accessed at the side and bottom of this page, to learn more about the extensive features of the Inventory Calendar.

Which plans include this feature?

Legacy: Soho, Pro, Plus, Enterprise, Flex
New: Growth (Subscription), Growth (Online Booking Fee), Managed
→ Learn more about our new plans or how to change your plan.

Where can I find this feature using the top menu?

Calendar > Product > Inventory Calendar > Click on any cell to access the side panel > Inventory tab

What more do I need to use this feature?

Admin or restricted permissions to View calendars, Change Daily Inventory Availability
Inventory (products) configured with an inventory type of Simple. Learn more here.

Which Checkfront version supports this feature - classic, new or both?

Your account must have access to products (Inventory > Products), a key feature of our new version of Checkfront. This feature is not available for use with items (Inventory > Items) in our classic version. → Learn more about products.

New to Checkfront - Products ✨

With our newest version of Checkfront, we have added Products (Inventory > Products) as the successor to items (Inventory > Items).

Are you interested in migrating to our newest version? Please reach out to our Technical Support team for more information.

Opening the inventory calendar side panel

Inventory Calendar Product Cell

Inventory booked per day or per night

You can access more information and edit options for each per Day or per Night interval by clicking on any cell with booked or available inventory in your calendar. This opens a panel on the side, allowing you to make edits. See the animated screenshot above for an example.

Inventory booked with timeslots or flextime

You can view timeslots or flextime inventory calendar rows by first expanding the calendar using the arrow (v) to the left of the product name.

You can then open the side panel by clicking on any cell with available or booked inventory to access more information and editing options. See the animated screenshot above for an example.

Maximum Available for the Day

Max Products

At the top of each timeslot and flextime product section is a row of read-only cells.

Considering existing bookings, these cells display the maximum available inventory for the day for the product in focus.

Editing product availability for simple inventory

Inventory Tab Simple Inventory

What information displays within the panel depends on how you have configured your inventory.

Are your products configured as simple inventory where inventory numbers are based on a fixed amount, e.g. 25 beach umbrellas for rent?

Read the following to understand the information and actions available for simple products.

Features		More Info
Total		The total reflects the maximum available inventory for the timeslot or day, e.g. 25 beach umbrellas. This is the number configured for the product within the inventory tab of the Product Builder.
Booked		This is the quantity of inventory booked. This number is displayed for reference purposes only. The number changes as you receive new bookings or as bookings are cancelled.
Available		Total - Booked = Available This is the quantity of inventory available to be booked, excluding booked inventory. 25 beach umbrellas - 1 booked = 24 available You can adjust, reduce (-) or increase (+) quantity available for the inventory and interval in focus.
Notes		You can optionally add a note when you adjust inventory. Historical notes can be viewed under the Activity Log tab or within the Activity Log report.