When it comes to offering your accommodation to the public, there are plenty of booking channels, or OTA (Online Travel Agency) websites out there to help get your rooms in front of as many potential customers as possible.
Each of these channels can sell your rooms for you through their own booking portal, but what happens to the available inventory on Expedia when a reservation is made through Booking.com? Well, nothing! Once that booking is made, you'd then need to login to each of these OTAs and manually change the available inventory to reflect the booking that was just made. How are you supposed to do all that and run your business at the same time? Well, it's just not practical! Enter MyAllocator.
MyAllocator gives you total control over all your booking channels from one convenient portal. Better yet, Checkfront is integrated with MyAllocator to push real-time booking updates from your website to all your booking channels simultaneously and vice versa.
All you have to do is enter your MyAllocator username and password into the add-on in Checkfront, update a few settings and we'll take care of the rest! Now, when a booking is made on your own website, or through one of your OTA websites, the available inventory will be adjusted across all the other platforms!
Setup in MyAllocatorBack to top
Before configuring the integration with Checkfront, there are a few things you need to setup within your MyAllocator account.
General DetailsBack to top
First of all, from the Manage page, click on the General Details link in the left sidebar. This is where you set whether your rooms are priced on a per person basis, or by the entire room. Minimum and maximum stays can be configured here too.
Automatic AdjustmentsBack to top
Next stop is the Automatic Adjustments link in the left sidebar of the Manage page.
The important option here is whether or not this feature is turned on. In order to keep your inventory up-to-date across your booking channels and within Checkfront, you will need to set this option to On. If you don't do this, the system will not recognize when a booking has been made and your inventory will not be properly updated.
Setup RoomsBack to top
The next step is setup your room types in MyAllocator so that they can be mapped to your room types in Checkfront. We'll worry about how to do the mapping part later, but for now, you just need to configure your different types of room. Click on the Room Types link in the left sidebar. From here, click the New Room Type button. Fill out the required details and add a label so you can identify the room type in Checkfront. Repeat this process for all the different room types you have on offer.
Setup ChannelsBack to top
The next step is to setup the channels you would like to be linked to MyAllocator. Please note that an account with MyAllocator does not automatically sign you up with all the OTAs it has access to. You must sign up for accounts with each OTA on your own. Only then can you set it up within MyAllocator. Click on Channels in the left sidebar, then the Add Channel button. Next, click on the Not Setup button next to the channel you wish to activate.
Each channel has its own method of integration with MyAllocator. In some cases, it may just be a username and password, in others, the setup may be inside the channel itself. Whatever the case, full instructions are easily accessible from within MyAllocator.
PMS ConnectionsBack to top
The final step is to setup your PMS (Property Management System) connections within MyAllocator. This enables you to define which third-party vendors (in this case, Checkfront) have access to your property via the PMS facing API. Click on the PMS Connections link under Integrations in the left sidebar.
From the (Connect to a PMS) drop-down menu, select Checkfront and click on the Add button.
You will now see Checkfront added to the list of active connections with its own unique authentication token. You do not need to note this token as it is used by the app behind the scenes.