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Locate: Manage > Add-ons > Other > Google Apps Authentication (G Suite SSO)
Prerequisites: Admin permissions to manage add-ons.
This Add-on allows you to enable Google's G Suite SSO (Single Sign-on) as an alternative Staff login method. G Suite was previously known as Google Apps, hence the name of our Add-on - Google Apps Authentication!
Once activated, Staff will be able to login to Checkfront using the Google email address associated with their account. This works for businesses that are using Gmail as their email provider through G Suite.
Setup in CheckfrontBack to top
Activating the Google Apps Authentication (G Suite SSO) add-on in Checkfront is easy. Navigate to Manage in your main menu and then select Add-ons. From there you can search for Google Apps Authentication or navigate to the Other section of the page. Next, hover over the Google Apps Authentication tile and click on the SETUP button.
This will open the Add-on Setup modal from which you can configure the Add-on for use with your Checkfront account. Enter the Domain of your G Suite (formerly Google Apps) account and click on the blue Activate button (as shown above).
The add-on is now ready for use! From now on, any Staff member that has an Email address matching the Domain you input and is also registered as their account Email address in Checkfront will be able to login to their Checkfront account with this Email address.
With Google Apps Authentication (G Suite SSO) activated, the Checkfront login window will now look like the above.
As you can see, there are now two different ways a Staff member can log in to their account at Checkfront. They can either click on the Sign in using Google button or enter their original Checkfront login credentials i.e. their Username (Login ID) and Password.
If the Staff member chooses the Google option, they will be required to enter their Google login credentials. Once they have done this, they will be taken directly into their account in Checkfront.
Only Allow Users From This DomainBack to top
In the add-on setup window, you may have noticed an option labeled Only allow users from this domain.
Checking this option makes it a requirement for Staff members to use an Email address on your company domain when creating an account in Checkfront. This effectively eliminates the use of personal email addresses during account configuration.
Disable Traditional LoginsBack to top
If you wish, you can completely disable the traditional Checkfront Username (Login ID) and Password, thus operating on an entirely G Suite based login system. To do so, check the box labeled Disable traditional (Checkfront username/password) logins.
In order to turn on the Disable Traditional Logins feature, you must first be signed into your Checkfront account via G Suite account. If you are logged in via the traditional Checkfront login, the feature will not be available to you.
From that point on, when a staff member visits the Checkfront login screen, they will be automatically redirected to Google to enter their login credentials there.
Our mobile apps do not currently support Google Apps Authentication (G Suite SSO). As such, when traditional login is disabled, as described above, you will still be able to log in via the traditional method through the mobile apps. The disabling only applies to the desktop version of Checkfront.
Disable Google Apps AuthenticationBack to top
If at some point, you wish to disable Google Apps Authentication and return to the traditional Checkfront login system, all you have to do is head back to the add-on setup window and click on the red Disable button. Simple as that!