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Locate: Reports > Booking Index
Prerequisites:
- Admin permissions or restricted permissions to View all reports or the Booking Index.
- The Booking Index feature is available to both those using items (Inventory > Items), a key feature of our classic version of Checkfront, and those using products (Inventory > Products), a key feature of our newest version of Checkfront.
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New to Checkfront - Products ✨ Products (Inventory > Products) is the successor feature to (Inventory > Items) and is available in our newest version of Checkfront. Not yet on our newest version and interested in upgrading? Please contact our Technical Support team for more information. Discover more product-related help articles here: Products (New). |
This article is a brief introduction to the Booking Index including what booking information is available, how to edit columns, and how to add a new booking.
Please read the full series of articles, accessed at the side and bottom of this page, to learn more about the functionality of the Booking Index.
Overview
Back to topThe Booking Index is your central hub for reporting on and managing booking data within Checkfront. Using the filters provided at the top of the page, you can quickly generate a report based on very specific criteria.
In this series of articles, we cover all aspects of the Booking Index including adding, filtering, importing, exporting, and bulk updating bookings!
For those integrated with third-party channels (myallocator, Expedia, GetYourGuide...) we review managing external bookings.
Also, we learn more about the Booklet option, which provides quick access to views of the Booking Invoices associated with the bookings listed in your Booking Index taking into consideration the filters you have applied.
First, let's take a look at the Data Columns provided by default within the report...
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Learn more about your reporting options here: |
Booking Information
Back to topBy default, the following booking information displays...
- Booking
Back to topThe Booking ID and name of the Item or product booked. Clicking on the Booking ID opens the Booking Invoice. This column is fixed, so cannot be removed from the Booking Index.
- Start Date
Back to topThe Start date of the booking, including the start time where applicable.
- End Date
Back to topThe End date of the booking, including the end time where applicable.
- Created
Back to topThe Date and time the booking was created. The Booking Index is sorted by Created date with oldest records displaying first (ascending), by default.
- Customer
Back to topThe First Name, Last Name, and Email address of the Booker.
- First Name
Back to topThe First Name of the Booker.
- Last Name
Back to topThe Last Name of the Booker.
- Source
Back to topThe Source of the booking - through your Website, Mobile app, or the name of the Staff member or Partner who processed the booking.
- Amount
Back to topThe total Amount of the booking.
- Provider
Back to topThe third party-Provider through which the booking was processed (myallocator, Expedia, GetYourGuide...)
- Status
Back to topThe Status of the booking. This dynamically updates, for example, if the Amount Due is Paid, but Admin and Staff users can also manually change the Status as needed.
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Learn more about Booking Statuses and Notifications triggered by Booking Status changes here... |
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Edit Columns
Back to topAccess the Columns modal from the top-right of the Booking Index list to choose which Columns you would like to display and in what order.
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The Bookings Index table scrolls if the number of Columns selected exceeds those that can be shown at one time - depending on your screen size and resolution. |
- Available Columns
Back to topColumn | Description |
Address | The Address of the booking Customer. |
Amount Due |
The amount that remains owing for the booking. |
Amount Paid |
The Amount Paid to date for the booking. |
City |
The City of the booking Customer. |
Check In / Out |
Check In or Check Out button, as applicable. |
Country |
The Country of the booking Customer. |
Customer ID |
A unique identifier for the Customer. |
Customer Language |
The preferred language of the booking Customer. |
Date Modified |
The Date the booking was last modified. |
Discount Code |
The Discount Code used for the booking, where applicable. |
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The Email address of the booking Customer. |
Partner Account |
The Partner Account through which the booking was processed. |
Payment Type |
The Payment Type used for the booking payment. |
Postal/Zip |
The Postal/Zip code of the booking Customer. |
QTY |
The total quantity of items (parameters) and products (guest types) and add-ons within each booking, for example, 2 guests + 1 lunch = 3 (Qty). |
SKU |
The SKU associated with the item or product booked. |
State/Prov |
The State or Province associated with the booking Customer. |
Sub-total |
The Subtotal of the booking before Taxes. |
Taxes |
The amount of Tax applicable to the booking. |
TID |
The Tracking ID of the booking if processed through the Booking Widget. Learn more here: |
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This list includes any custom fields you have added to your bookings. Learn more here... |
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Need to filter the Booking Index by custom columns/field values? You can export the Booking Index to CSV and filter in a third-party program. Learn more here... |
Add New Booking
Back to topTo initiate a New Booking, click on the New Booking button at the top-right of the page. This takes you to the Admin/Staff view of the booking pages.
Next, let's check out the Booking Index filters!