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Locate: Reports > Other Reports > Commission
Prerequisites: Permission to View Reports and enabled Partner Accounts.
Overview
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The Commission report in Checkfront provides an overview of Commissions OWED and PAID to the Partners configured in your account including a chart of trends over time.
You can filter the report by Date Source, Date, Account, and Commission Status.
In addition, you can customize the data Columns displayed, Hide or Show Charts and Export your search results, as needed.
Report Filters
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- Date Source
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Date Source allows you to filter the data shown by the date the booking was Created, the date booking Starts or the date the booking Ends.
Date allows you to choose a time frame for which to display data. In the example below, we have chosen to display the Date for bookings Created within the Last 12 months.
To generate a report for a specific Partner, or selection of Partners, click on the Account drop-down menu.
Check the Account or Accounts you wish to include in the report. You can use the Search box to quickly find a Partner if you have a long list to get through! When you're ready, click on the screen, outside the drop-down, to close it. The report will automatically update to reflect your changes.
By default, you will see both Owed and Paid Commissions Statuses in the report, based on the filtering you may have done already.
Using the drop-down menu, though, you can choose to report Only on Commissions that are Owed to you, or Commission payments that are Only Paid.
If you select All Commissions, that will also include Commissions that have already been settled.
Report Columns
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Date the booking will commence.
-Date Booked
Date the booking was created.
-Booking Code
Invoice number of the booking.
-Item Total
Total value of the booking.
-Account
Partner Account to which the booking is attributed.
-Commission Amount
Total Commission Amount payable based on the item total and the item in question. Commission Amounts can vary from item to item.
-Commission Status
Current status of the Commission payout. If money is owing, it will say Owed. If the Commission has already been paid out, it will say Paid.
-Commission Owed
The value in this field represents the Commission to be paid. If the value is a positive number, such as $25, this is the Commission that is Owed to the Partner. If the value is negative, such as -$25, this is the Commission that is owed to you by the Partner.
-Booking Status
Current Status of the Booking in question.
-Partner Group
If the Partner to which the booking is attributed belongs to a Partner Group, that will be printed here.
-Customer Name
Name of the Customer by which the booking was made.
-Items
Item(s) which are part of the booking.
-Payment Code
If a third-party voucher code was made to make the booking, maybe by a third-party booking agent, that code will be printed here.
Click on the top of any Column to adjust the sort order of the report based on that Column.
Column Management
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Over on the right-hand side of the screen, you will see a button labelled Edit columns. This allows you to configure which Columns are visible within the Commission Report.
From the Columns management window, simply deselect any Columns you don't wish to include. Reorder Columns by clicking on the pattern of dots to the left of each one and moving it into a new position.
Changing the Commission Status
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You can change the Commission Status of a booking by first selecting one or more bookings. The report filters will be replaced with the Change Commission Status options - Paid or Owed. Select the appropriate option and the record will be automatically updated. You can easily revert the change using the same options.
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Please note, Commission payments must be handled outside of Checkfront, as there is not currently a feature for paying these directly through the system. |
Export
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Click on the Export icon at the top-right hand side of the chart to access the Export modal.
You can export your Commission Report using the link in the top right corner. You are able to enter a name for the report and choose the output format.
-Save As
Allows you to specify the name of the export file. By default, the file name will include the name of the report, plus the applicable date range. You can edit the name of the file if needed by placing focus on the Save as field and entering the desired name.
-Format
Export report to MS Excel (XLSX), CSV (Comma-separated Value), PDF (Portable Document Format) or XML (eXtensible Markup Language).
-Save To
The report can be saved to your Computer, Email or Google Drive.
-Columns
Choose to export Visible columns or All columns (if there are columns that you have chosen to hide in the online report view.
-Max Rows
Choose to limit the maximum number of rows to export (Max Rows) or choose to export All Rows.
View Payout List
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The Payout List is accessible from the top-right hand corner of the Commission Report.
The Payout List shows a breakdown of all listed items in the database that are available for Commission Payouts. Bonus Commissions are in addition to the Base Commission calculation of the item sold.
Hide Chart
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To Hide the Chart at the top of the screen, click on the button in the top-right menu. The chart will disappear, as seen in the above.
Show the Chart again, by clicking on the same button.