How do I configure tiered pricing with items?

---

Plan Availability: ✓ Soho | ✓ Pro | ✓ Plus | ✓ Enterprise | ✓ Flex |
Locate: 

• Rules:  Inventory > Rules
• Item Events: Inventory > Item Events

Prerequisites:

• Admin permissions or restricted permissions to View items, Manage items, view events and rules, manage events and rules.
• Your account must have access to items (Inventory > Items), which is a key feature of our classic version of Checkfront. 

 

Early Access Program This article refers to features of our classic version of Checkfront. To utilize these features, your account must have access to Items and the Item Builder (Inventory > Items). To learn more about our next-generation features and Early Access Program check out our related blog post or contact our Technical Support team. Find our complete set of help articles related to the Early Access Program here: Early Access Program.

 

---

 

 

If you're reading this document, chances are you've already configured the basic pricing of the items in your Checkfront account. You may have even added some group pricing to offer your Customers a discount for booking a larger party. But what if you want to offer a discount based on the number of days or nights booked. After all, a Customer booking an entire week should get a slightly better rate than a Customer booking just one night, no? Well, that, of course, is up to you, but if you would like to offer such a deal, this document shows you how to do it!

 

---

Looking at the Pricing tab for this accommodation item, you can see a base price of $270 per night. By creating a tiered pricing structure, you can actually add new price points alongside this, which changes the rate for the Customer based on the parameters outlined in your rules and item events.

So, let's get started and have a look at how the rules should be configured in your account.  

 

Rules are the first step when creating a tiered pricing structure for your account. They are particularly important as they are what determines the number of days for each of the different tiers. In this tutorial, we'll make 3 new pricing tiers: 1-2 Days, 3-5 Days and 6-7 Days.

Go to Inventory > Rules in your dashboard to get started. You see your default ruleset on the screen, but we need to ignore that for now as it is not required for what we're doing. If you have any minimum/maximum day/night rules configured here though, you need to remove them or they will clash with what we're about to do.

Over on the left, click on the + New Rule Set button.

 

You are prompted to enter a name for the rule set. Input something that makes sense later on and allows you to easily identify the different rule sets. In this case, 1-2 Days is fine.

 

The next step is to enter values for the minimum and maximum duration rules. These are the only rules we need to update in the rule set.

Enter 1 for the minimum duration and 2 for the maximum.

 

This means that any booking between 1 and 2 days trigger this ruleset and the attached item event, which we will get to shortly. Repeat this process and create rule sets for 3-5 days and 6-7 days. Make sure you set the appropriate minimum and maximum number of days for each. When complete, you should have 3 new rule sets ready to be applied to their matching events.

 

It's now time to create some item events so the rule sets we just created can be put into action.

You'll find your events page at Inventory > Item Events in the Checkfront dashboard.

 

Next, you need to configure a new event for each of the rule sets created. Click + New Item Event (seen above), to create the first one.

 

 

Since we're applying a tiered structure to the events, it is necessary to configure them as special events. This enables each event to override the pricing of the previous one, once the parameters defined in the rule sets have been met. The event name should be something that makes sense to your Customers as it is seen by them during the booking process and on their subsequent invoice. It's usually best to duplicate the name of the rule set you'll be attaching, in this case, 1-2 Days.

Next, select create a new price point. This allows you to input a very specific price which does not fluctuate based on the original item price. Set the recurrence however you wish and then choose the rule set you created in the previous step.

Finally, select the item(s) you want this event to be applied to. For this tutorial, we're using the Valley Lodge (Single Room). When ready, save the event. This process needs to be repeated for the other events in our pricing structure. When you've completed that, there should be three events in your account with the relevant rule set attached to each.

 

 

---

And that's it! The tiered pricing structure is now in place. All that's left is to update the pricing and perform a quick test to make sure it's working.

Back in the item's Pricing tab, you should now see pricing bands for each of the events you have created. You only see these if you chose to create a new price point in the event. All you have to do now is input the pricing for each tier. This can be done in the Pricing Table section of the item's pricing tab.

 

 

Now, when a Customer chooses their dates during the booking process, the price per night automatically adjusts depending on the number of nights selected. Make a test booking to see it in action and make sure it's performing as you expected.

 

 

As you can see from the example above, the customer selected 3 nights during booking, which triggered the 3-5 nights event and adjusted the pricing accordingly.