With this article, you can learn how to create new assets for your product from the Inventory tab of the Product Builder.
Be sure to read the previous article in this series for an introduction to assigning resources (assets).
Learn more about the Inventory tab here: Establishing inventory on products.
New to the Product Builder? Read the first article in this series for an introduction to the Product feature.
Which plans include this feature?
Where can I find this feature using the top menu?
Inventory > Products > Products > Add Product/Add New Product/Edit Product > Inventory
What more do I need to use this feature?
- Admin permissions to manage inventory or restricted permissions to View products and assets and Manage products and assets.
Which Checkfront version supports this feature - classic, new or both?
- Your account must have access to products (Inventory > Products), a key feature of our new version of Checkfront. This feature is not available for use with items (Inventory > Items) in our classic version. → Learn more about products.
Creating new assetsBack to top
Assets are sets of bookable inventory (mountain bikes, single kayaks, rooms, cabins, shuttle buses...) linked to your product. To create a new asset follow these steps.
- Click the + Create New button to create a new asset pool and open the Create Assets modal.
- You can specify the Name, Asset Category, Quantity: Total assets, Capacity: Total seats, and Maintenance Time for the asset (e.g. single kayaks).
- Click Save to add the asset to your list of resources.
Expert Tips from Checkfront Support: Quantity vs. Capacity
"When creating an asset and setting up quantity and capacity, you must consider how your product will be booked. Let's use private vs. public bus tours as an example."
- Jordan, Technical Support Lead
Is your bus tour open to the public?
With public tours, available space depends on how many buses you have in your inventory (quantity) and the number of spaces (capacity) in each bus.
For example, if you have five buses (quantity) with 20 seats each (capacity), you have a total of 100 seats available to book.
Once you have entered your inventory numbers and created your asset, you must specify that you want to assign assets by capacity (seats on the bus).
Is the bus for private tours only?
With private tours, availability depends only on the number of buses (quantity) in your inventory.
For example, if you have five buses (quantity) in inventory, regardless of the number of seats in each (capacity), you have 5 buses available to book.
Once you have entered your inventory numbers and created your asset, you must specify that you want to assign assets by quantity (number of buses).
Your private tours are then booked and priced by the inventory quantity available.
You can also add assets from the Asset Builder. You can learn more about the Create Assets modal here...
Once your new asset pool is created, the asset is loaded into the product builder for the product in focus.
Next, you must determine if the asset is assigned by Quantity of Capacity. We cover this in more detail in the article: Assigning Assets to your products by quantity vs. capacity.
With the next article in this series, we look at selecting an asset for your product from an existing asset category.