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Assigning assets to your products by quantity vs capacity

With this article, you can learn how to assign assets by quantity or capacity to your product from the Inventory tab of the Product Builder.

Be sure to read the previous article in this series for an introduction to assigning resources (assets).

Learn more about the Inventory tab here: Establishing inventory on products.

New to the Product Builder? Read the first article in this series for an introduction to the Product feature.

 

Which plans include this feature?

Legacy:  Soho, Pro, Plus, Enterprise, Flex
New:  Growth (Subscription), Growth (Online Booking Fee), Managed
→ Learn more about our new plans or how to change your plan.


Where can I find this feature using the top menu?

Inventory > Products > Products > Add Product/Add New Product/Edit Product > Inventory

What more do I need to use this feature?

Which Checkfront version supports this feature - classic, new or both?

  • Your account must have access to products (Inventory > Products), a key feature of our new version of Checkfront. This feature is not available for use with items (Inventory > Items) in our classic version. → Learn more about products. 
     

Assigning assets by quantity vs capacity

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Assign Assets by Total

With the Assign asset by total setting, you can determine if your product is priced by each asset and private to each booking (Quantity) or priced per seat with the assets being shared across bookings (Capacity). Configured inventory numbers display for each.

Select Quantity or Capacity from the Assign assets by total drop-down menu depending on the product offered. 

Quantity
This represents the base number of assets available. Priced per asset, these are private to each booking. 

For example, a Guest can book one kayak for private use. 

Capacity
This represents the total capacity of the assets, considering how many seats or spaces the asset can support. Priced per seat, the assets are shared across bookings.

For example, a shuttle bus has a total capacity of 15 people. 15 different people can each book a seat on the bus for a public wine tour.

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Expert Tips from Checkfront Support: Quantity vs. Capacity

"When creating an asset and setting up quantity and capacity, you must consider how your product will be booked. Let's use private vs. public bus tours as an example."

- Jordan, Technical Support Lead

Is your bus tour open to the public?

With public tours, available space depends on how many buses you have in your inventory (quantity) and the number of spaces (capacity) in each bus.

For example, if you have five buses (quantity) with 20 seats each (capacity), you have a total of 100 seats available to book. 

Once you have entered your inventory numbers and created your asset, you must specify that you want to assign assets by capacity (seats on the bus).

Your public tours are then booked and priced by the capacity of your inventory available.

Is the bus for private tours only?

With private tours, availability depends only on the number of buses (quantity) in your inventory.

For example, if you have five buses (quantity) in inventory, regardless of the number of seats in each (capacity), you have 5 buses available to book.

Once you have entered your inventory numbers and created your asset, you must specify that you want to assign assets by quantity (number of buses).

Your private tours are then booked and priced by the inventory quantity available.

 

In the next article in this series, we look at assigning additional assets to your product from the same category.

 

 

< Assigning additional assets to your product |  Understanding the guest and staff experience with assigning assets >

 

 

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