Adjusting the layout of the Schedule Grid

You can tailor the Schedule Grid layout to meet your operational needs, thereby improving data visibility and management.

Read further to learn how to adjust the layout by columns, rows, or groups, or find answers to frequently asked questions.

New to the Schedule Grid? You can begin with the article, Introduction to the Schedule Grid, to learn more.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

• Calendar > Schedule Grid
   

What more do I need to use this feature?

• Admin or restricted permissions to View calendars.
   

Which Checkfront version supports this feature - classic items, classic products, or both?

• Your account must have access to classic products (Inventory > Products), a key feature of our classic products version of Checkfront. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products. 

You can adjust the layout of the Schedule Grid by adjusting the number of columns, rows, and groups.

Columns define data attributes, rows determine the vertical stacking of sessions, and groups organize sessions according to the selected attribute segmentation.

Follow these steps to adjust the layout by columns:

1. Go to the Schedule Grid (Calendar > Schedule Grid).
2. Select the Layout button.
   
   
    

3. Open the Columns dropdown menu.

   
   
   
    

4. Choose from the following options: None, Date, Start Time, Product, or Product Category. The Date option applies by default.
   
   
   
   You can find the description of the column options below:

   Option	Description
   None	The attribute is not displayed. For example, if you choose None, the Schedule Grid does not display columns.
   Date	The date of a given session, e.g., April 25.
   Start Time	A session’s start time, e.g., 8:00 a.m.
   Product	Name of the product, e.g., Advanced Sailing Lesson.
   Product Category	Name of the product category, e.g., Sailing Lessons.

   
   The grid automatically refreshes to reflect your choice, for example, the Start time.
   
   
   
    

   Know the following: To prevent redundancy, if you select an attribute as a row, column, or group, it does not display on the session tile. For example, if you choose Date as a column, the session tile does not display the date since you already have it as a column header.   If you select an attribute already in use for another option, it is automatically removed from the previous selection and applied to the newly selected option. For example, if you select Product Name under Rows and then select Product Name under Columns, the system automatically removes Product Name from Rows and assigns it to Columns instead.   The grid includes sessions that link to deleted/updated timeslots (orphan sessions), which are no longer available unless you have bookings tied to them. This logic ensures you can still review guest and booking data for sessions with bookings. For example, you update an 8 a.m. weekend session for a boat tour to 9 a.m. However, before this update, the 8 a.m. session had two bookings for April 20. The 8 a.m. session then displays on the Schedule Grid only for April 20 with those two bookings, and you can open the drawer to view the booking details.

    

5. Close the layout menu by clicking outside of the menu or pressing [Esc] on your keyboard.
    

Follow these steps to adjust the layout by rows:

1. Go to the Schedule Grid (Calendar > Schedule Grid).
2. Select the Layout button.
   
   
    
3. Open the Rows dropdown menu.
   
   
    

4. Choose from the options listed: None, Date, Start Time, Product, or Product Category. The Product option applies by default. 
   
   

   
   You can find the description of the row options below:
   
    

   Option	Description
   None	The attribute is not displayed. For example, if you choose None, the Schedule Grid does not display rows.
   Date	The date of a given session, e.g., April 25.
   Start Time	A session’s start time, e.g., 8:00 a.m.
   Product	Name of the product, e.g., Advanced Sailing Lesson.
   Product Category	Name of the product category, e.g., Sailing Lessons.

   
   The grid automatically refreshes to reflect your choice, for example, the Start time.
   
   

   Know the following: To prevent redundancy, if you select an attribute as a row, column, or group, it does not display on the session tile. For example, if you choose Date as a column, the session tile does not display the date since you already have it as a column header.   If you select an attribute already in use for another option, it is automatically removed from the previous selection and applied to the newly selected option. For example, if you select Product Name under Rows and then select Product Name under Columns, the system automatically removes Product Name from Rows and assigns it to Columns instead.   The grid includes sessions that link to deleted/updated timeslots (orphan sessions), which are no longer available unless you have bookings tied to them. This logic ensures you can still review guest and booking data for sessions with bookings. For example, you update an 8 a.m. weekend session for a boat tour to 9 a.m. However, before this update, the 8 a.m. session had two bookings for April 20. The 8 a.m. session then displays on the Schedule Grid only for April 20 with those two bookings, and you can open the drawer to view the booking details.

    

5. Close the layout menu by clicking outside of the menu or pressing [Esc] on your keyboard.

Follow these steps to adjust the layout by groups:

1. Go to the Schedule Grid (Calendar > Schedule Grid). 
2. Select the Layout button.
   
   
    
3. Open the Groups dropdown menu.
   
   
    

4. Choose from the None, Date, Start Time, Product, or Product Category layout options. The Product Category option applies by default. 
   
   
   
   You can find the description of the group options below:

   Option	Description
   None	The attribute is not displayed. For example, if you choose None, the Schedule Grid does not display groups.
   Date	The date of a given session, e.g., April 25.
   Start Time	A session’s start time, e.g., 8:00 a.m.
   Product	Name of the product, e.g., Advanced Sailing Lesson.
   Product Category	Name of the product category, e.g., Sailing Lessons.

   
   The grid automatically refreshes to reflect your choice, for example, the Start time.
   
   

   Know the following: To prevent redundancy, if you select an attribute as a row, column, or group, it does not display on the session tile. For example, if you choose Date as a column, the session tile does not display the date since you already have it as a column header.   If you select an attribute already in use for another option, it is automatically removed from the previous selection and applied to the newly selected option. For example, if you select Product Name under Rows and then select Product Name under Columns, the system automatically removes Product Name from Rows and assigns it to Columns instead.   The grid includes sessions that link to deleted/updated timeslots (orphan sessions), which are no longer available unless you have bookings tied to them. This logic ensures you can still review guest and booking data for sessions with bookings. For example, you update an 8 a.m. weekend session for a boat tour to 9 a.m. However, before this update, the 8 a.m. session had two bookings for April 20. The 8 a.m. session then displays on the Schedule Grid only for April 20 with those two bookings, and you can open the drawer to view the booking details.

    

5. Close the layout menu by clicking outside of the menu or pressing [Esc] on your keyboard.

Where can I quickly find this feature using the menu?

• Calendar > Schedule Grid

What permissions are required to use this feature?

• Admin or restricted permissions to View calendars and Create bookings.

What product availability does the Schedule Grid display?

• The Schedule Grid only displays products with Timeslots availability.

Can I save my customized view of the Schedule Grid?

• Yes, you can bookmark or share the URL to revisit the same view later or send it to others for reference.
  
   

Next Steps

You can continue to the next article in this series to learn more about filtering the Schedule Grid.

 < Adding staff bookings from the Schedule Grid   |    Filtering the Schedule Grid >