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iOS App: Recording a Payment

Prerequisites: 

  • The iOS app is available to those using items (Inventory > Items), a feature of our classic version of Checkfront.
  • Interested in using the iOS app with products (Inventory > Products)? Your account must be a member of our Early Access Program. Please reach out to Checkfront Technical Support to learn more. Important: Only the QR Code Scanner feature of the app, used to check-in Guests via QR Barcodes on invoices, is supported with products at this time. 

 

Early Access Program

Early Access Program

Products and the Product Builder are the successor features to Items and the Item Builder and are currently part of our Early Access Program. This means that the features are available to select Customers to try out and provide us with feedback.

To learn more about becoming part of our Early Access Program check out our related blog post or contact our Technical Support team.

Find our complete set of help articles related to the Early Access Program here: Early Access Program.

 

Recording a Payment

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On the iOS Mobile App booking screen, below the check-in/out button, is an overview of the items that have been reserved, including a total and balance due. Directly below this is a Payments button. Tap on this to continue.

 iOS_Payments_Button_2.png

 

On the following screen (above right) you can see a list of transactions that have already been applied to the invoice (highlighted by yellow in the screenshot), as well as the current balance due on the booking. Below these are two buttons, Take Payment (1) and Record Payment (2).

 

Learn more

Take Payment:

Please note, the Take Payment button is only displayed if you have the Square Payment Provider active in your Checkfront Booking Manager.

 

Square is the supported Payment Provider for our mobile apps. Learn more about our Square integration here...

 

Take Payment

The Take Payment button enables you to process a live credit card transaction through the app, via the Square mobile booking app, which you must also have installed on your device. To find out more about this process, please review our knowledge base article on Square mobile payments. If you have not activated the Square Payment Provider in your Checkfront Booking Manager, this button is not displayed.  

 

iOS_Pay_on_Credit.png

After tapping on the Take Payment button you are provided with an opportunity to attach a note to the booking and also whether or not you wish to show that on the invoice. If you do, simply touch the switch to turn it on. The note you enter here is then added to the invoice.

The full balance due is automatically be entered in the Amount field, but this can be changed to whatever value you wish. When you are ready, tap on the Pay (Amount Due) On Credit button below to continue with the Square payment. At this point, you are redirected to the Square app on your device (you may be prompted t open "Point of Sale"). Make sure you are signed into your Square app or the redirect fails.

 

Android-App-Square-Process-1.png

Select the Credit Card option and on the next screen either enter the card details manually or swipe the card if you are set up to do that. Follow the rest of the process in Square and when you return to the Checkfront app you can see the payment recorded on the booking's Payment screen.

 

iOS_Issue_Square_Refund.png

Tap on the recorded payment to open the Payment Details screen. From here, you can issue a refund via Square if you so wish. That refund is then added to the payments screen in the Checkfront app and you can also view it in the Square app.  

 

Record Payment

The Record Payment button is slightly different in that it allows you to simply record a payment that has already been taken outside the app, such as a POS cash transaction.

 

iOS_Record_Payment.png

Enter the value of the payment you wish to record, choose a payment type from the drop-down menu and hit the Record <amount> button.

 

iOS_POS_Payment.png

You can then see the Payments screen again and the transaction you just entered is added to the transactions list. If no balance is due on the invoice, the blue payment buttons are greyed out as in the image above.

 

Current Payment Methods Include:

• Square - Live Credit Card Payments

• POS - Cash

• POS - Visa

• POS - Mastercard

• POS - AMEX

• POS - Credit

• POS - Debit

• POS - Voucher

• Cheque

• Bank Transfer

• Gift Certificate

• Costco Gift Certificate  

 

 

< iOS App: Viewing a Booking & Checking In/Out     |     iOS App: Recording a Refund >

 

 

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