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Updating inventory synched to myallocator

 

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Cloudbeds is no longer offering myallocator as a standalone package to new users as of April 2024.

You might want to consider using our iCall integration or API instead. Learn more here:

 

Learn how to manually update your inventory in Checkfront, including how to handle updates to bookings in external channels. 

New to myallocator? Read the first article in this series for an introduction to myallocator.

 

Which plans include this feature?

Legacy:  Soho, Pro, Plus, Enterprise, Flex
New:  Growth (Subscription), Growth (Online Booking Fee), Managed
→ Learn more about our new plans or how to change your plan.


What industry does this feature apply to?

✓ Accommodations | X Activities  | X Tours  | X Rentals  | X Adventures | X Escape Rooms | Learn More

Where can I find this feature using the top menu?

Calendar > Inventory > Item/Product

What more do I need to use this feature?

Which Checkfront version supports this feature - classic, new or both?

  • This feature is available in both our classic version using items (Inventory > Items) and our newest version using products (Inventory > Products).  → Learn more about products

 

Manually updating inventory from the item/product calendar

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Adjusted Inventory

As bookings come in, your inventory levels will be updated accordingly. Any manual adjustments to the inventory are automatically sent as updates to myallocator. Manual adjustments can be made in Checkfront using the Inventory Calendar (Calendars > Inventory).  

 

learn more

Learn more about the Item Inventory Calendar here...

 

Updating bookings within external channels

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alert External Channel Booking Updates

All booking edits are sent from myallocator to Checkfront; however, this only updates the 'external booking'.

If the booking has already been imported, any changes to the external booking are not reflected in the imported Checkfront booking.

The best solution is to disable booking edits in all enabled channels in myallocator, such as Booking.com. If you proceed with this solution, the Guests need to contact you directly for any changes.

Another option is to not import external bookings (under Reports > Booking Index > External Bookings) until after your Guests arrive at the reception and check in. With this solution, the items are blocked in Checkfront, even if you don't import the external bookings. However, Checkfront notifications are not sent to Guests until the booking is imported...something to consider when deciding. 

If you want to allow edits and need to import your external bookings, the third option would be to manually edit the Checkfront bookings when any changes are made. This provides that you are notified (by either Booking.com or Myallocator) that a change has been made to a booking.

After receiving such a notification, you would need to edit the booking in Checkfront to match the changes made.

 

 

< Reviewing external item bookings synched through myallocator

 

 

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