Booking Calendar: Navigation & Filters

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Locate: Calendar > Booking
Prerequisites: 

• Admin permissions or restricted permissions View calendars.
• Bookings, bookings, and more bookings!
• The Booking Calendar is available to those using items (Inventory > Items), a feature of our classic version of Checkfront.
• Interested in using Booking Calendar with products (Inventory > Products)? Your account must be a member of our Early Access Program. Please reach out to Checkfront Technical Support to learn more.

Early Access Program The new product feature mentioned in this article is currently part of our Early Access Program, which means it is available to select Customers to try out and provide us with feedback. To learn more about becoming part of our Early Access Program check out our related blog post or contact our Technical Support team. Find our complete set of help articles related to the Early Access Program here: Early Access Program.

In this article, we review how to navigate and filter bookings within the Booking Calendar including how to navigate by date, as well as filter by Category, Item or Product, Status, Source, and keyword Search.

New to the Booking Calendar? Be sure to read the first article in this series for an overview of the new experience or check out any of the other articles via the links at the bottom or side of this page.

The Booking Calendar provides a calendar view by Month, Week, or Day. By default, bookings for Today display. You can jump back (<<) and forward (>>) to past and future dates. Click Today to return to view Today's bookings at any time!

Alternatively, you can choose a specific date by selecting the date from the calendar or entering the date directly into the field provided with the format required dependent on whether you are viewing by Month, Week, or Day.

Clicking on the arrow next to the Search... field under the Category label opens a drop-down menu of available inventory Categories.

Select one or more Categories from the list to filter out bookings by Category, leaving only those from your chosen Categories.

If you have a long list of Categories, then simply start entering the name of the Category within the Search... field and the list is limited to those that start with the same letters. From there, you can easily select the Category!

You can also filter the Booking Calendar for bookings with select Items or Products. Simply click on the arrow next to the Item or Product label to open the Item or Product dropdown menu and the list of available inventory Items or Products display.

This filter can be used independently or in tandem with the Category filter. If one or more Categories are selected, then the Item or Product list is restricted to those available for the selected Category or Categories.

As with the Category filter, you can also type in the name of the Item or Product you are looking for in the Search... field and the list is limited to those Items or Products that match your entry. This is a convenient option for those who have long lists of inventory!

Optionally, you can filter the Booking Calendar by one or more Statuses (Deposit, Paid, Canceled...). The bookings displayed are then filtered accordingly.

Searching for the Status is a quick option if you are faced with a long list of filter options! Simply start entering the name of the Status in the Search... field at the top of the list.

Search bookings for the calendar dates in view. The following booking information is searchable...

• Customer (Booker) names
• Contact information including phone numbers and email addresses
• Item or Product Names
• Booking codes

Learn more about how to Search bookings from the booking side-panel here: Booking Calendar: Booking Insights

You can share a link to the Booking Calendar! Simply copy the URL from the Booking Calendar page browser address bar and paste the link into the desired communication channel. Clicking on the link brings you to the Booking Calendar with any Date, Category, Item or Product, Status, Source, Search, mode, and view filters applied.

The Booking Calendar page can also be bookmarked within your browser so that you can quickly and easily return to your preferred view.

In order to access the linked content, recipients of shared links need to have Staff account access and appropriate permissions to view the Booking Calendar. They are prompted to log in if they are not already logged in when they click on the link.

You can configure your personal account to retain your filter selections within most reports and features so that you don't have to repeatedly select your preferred filters.

Learn more about your Profile Filter settings here: Accounts: Profile

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