Navigating and filtering the Booking Calendar

Learn how to navigate and filter bookings within the Booking Calendar, including how to navigate by date, filter by category, item/product, status, and source, keyword search, and share the Booking Calendar link.

New to the Booking Calendar? Read the first article in this series for an overview of the Booking Calendar.

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Where can I find this feature using the top menu?

Calendar > Booking

What more do I need to use this feature?

• Admin permissions or restricted permissions to View Calendars.
• Booking, bookings, and more bookings!
  
  

Which Checkfront version supports this feature - classic, new, or both?

• The Booking Calendar feature is available to both those using items (Inventory > Items), a key feature of our classic version of Checkfront, and those using products (Inventory > Products), a key feature of our newest version of Checkfront.
  

New to Checkfront - Products ✨ Products (Inventory > Products) is the successor feature to (Inventory > Items) and is available in our newest version of Checkfront. Not yet on our newest version and interested in upgrading? Please reach out to our Technical Support team for more information. Discover more product-related help articles here: Products (New).

The Booking Calendar provides a calendar view by Month, Week, or Day. By default, bookings for Today are displayed. You can jump back (<<) and forward (>>) to past and future dates. Click Today to return to view today's bookings at any time!

Alternatively, you can choose a specific date by selecting the date from the calendar or entering the date directly into the field provided with the format required, dependent on whether you are viewing by Month, Week, or Day.

Clicking the arrow next to the Search... field under the Category label opens a dropdown menu of available inventory categories.

Select one or more categories from the list to filter out bookings by category, leaving only those from your chosen categories.

If you have a long list of categories, then start entering the name of the category within the Search... field. The list is then limited to those that start with the same letters. From there, you can easily select the category!

You can also filter the Booking Calendar for bookings with select items/products. Click on the arrow next to the item/product label to open the item/product dropdown menu, and the list of available inventory items/products is displayed.

This filter can be used independently or in tandem with the category filter. If one or more categories are selected, then the item or product list is restricted to those available for the selected category or categories.

As with the category filter, you can also type in the name of the item/product you are looking for in the Search... field and the list is limited to those items or products that match your entry. This is a convenient option for those who have long lists of inventory!

Optionally, you can filter the Booking Calendar by one or more statuses (Deposit, Paid, Canceled...). The bookings that display are then filtered accordingly.

Searching for the status is a quick option if you are faced with a long list of filter options! Simply start entering the name of the status in the Search... field at the top of the list.

Search bookings for the calendar dates in view. The following booking information is searchable...

• Customer (Booker) names
• Contact information, including phone numbers and email addresses
• Item or Product Names
• Booking codes

Learn more about how to search bookings from the booking side panel here: Booking Calendar: Booking Insights

You can share a link to the Booking Calendar! Simply copy the URL from the Booking Calendar page browser address bar and paste the link into the preferred communication channel. Clicking on the link brings you to the Booking Calendar with any Date, Category, Item or Product, Status, Source, Search, mode, and view filters applied.

The Booking Calendar page can also be bookmarked within your browser so that you can quickly and easily return to your preferred view.

To access the linked content, shared link recipients must have Staff account access and appropriate permissions to view the Booking Calendar. They are prompted to log in if they are not already logged in when they click on the link.

You can configure your account to retain your filter selections within most reports and features so that you don't have to repeatedly select your preferred filters.

Learn more about your Profile Filter settings here: Accounts: Profile

< Introduction to the Booking Calendar     |     Configuring the Booking Calendar format >