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Locate: Reports > Booking Index
- The Import Bookings feature is available to those using items (Inventory > Items), a feature of our classic version of Checkfront.
- Interested in using the Import Bookings feature with products (Inventory > Products)? Your account must be a member of our Early Access Program. Please reach out to Checkfront Technical Support to learn more.
Early Access Program
Find our complete set of help articles related to the Early Access Program here: Early Access Program.
Viewing the BookingsBack to top
You are now automatically taken back to the Booking Index and you should be able to see the bookings you just added. For the sake of this demonstration, we just imported one booking.
Click on the Booking ID to view the full details and make sure the data is imported correctly.
From the Booking Invoice, you notice that the correct booking status has even been applied to the booking. The system recognized that a partial payment had been applied, so the Deposit status was assigned.
LimitationsBack to top
There are a few limitations when it comes to importing bookings from an external source. The system works best if you are importing bookings that contain only one item or product.
If however, the booking contains multiple items or products, then the start/end dates apply to all items/products and the item/product price is applied to the first item/product only. To fix this, you need to go into the invoice after import and manually edit each item/product to change its start/end dates and price, if necessary.
One other thing to note is the fact that any rules you have defined in your system are overridden by the import.
For example, if you have selected a start day of Saturday for your bookings, but you import an item or product with a start day of Friday, then this is allowed. Also, the import does not take into account booking numbers.
If an item or product is sold out on a particular day, then you are still able to import new bookings for that item/product on that same day, essentially creating an overbooking situation.
Lastly, if the Guest Form feature is enabled, then Guest data is not included when you import bookings, as only Primary Booker data is included with the initial import. However, the Primary Booker can share the Guest Details link from their invoice with Participants for them to fill out the missing details.