Configuring pricing for items using the Item Builder (Classic)

Learn how to configure the price for your item, including the base price and group pricing. 

New to the Item Builder? You can read the first article in this series for an introduction to the Item Builder.

Which plans include this feature?

Legacy:  Soho, Pro, Plus, Enterprise, Flex
New:  Starter, Growth (Subscription), Growth (Per Booking), Managed
→ Learn more about our new plans or how to change your plan.

Where can I find this feature using the top menu?

Inventory > Items > Add New/Edit Item > Pricing

What more do I need to use this feature?

• Admin or restricted permissions to View items, products, and assets and Manage items, products, and assets.
  
  

Which Checkfront version supports this feature - classic, new or both?

• Your account must have access to items (Inventory > Items), a key feature of our classic version of Checkfront. 

New to Checkfront - Products ✨ With our newest version of Checkfront, we have added Products (Inventory > Products) as the successor to items (Inventory > Items). Are you interested in migrating to our newest version? Please reach out to our Technical Support team for more information. What are the differences between the Item Builder and the new Product Builder? Discover more product-related help articles here!

Discount and Voucher Codes In addition to the following pricing structures, you can offer discounts to your Guest via discount and voucher codes. Learn more here: Discount Codes & Vouchers

Pricing is defined per allocation (day, night, hour, timeslot) basis or per booking. 

• Per booking sets the price for the item regardless of the booking length.
• Per allocation defines the price based on the length of the booking.

Those items allocated by time (hour, minutes) also have the option to be priced per 24H period, as the table illustrates below.

The following is an illustration of your Pricing options. Your options are limited based on your Allocation Type.

Per Booking vs Per Allocation Example For example, if you set the Price to $100.00, a 5-day booking would be billed at $500.00 when set to per day. The same Item would be billed at $100.00 for all 5 days if configured per booking.

By default, each item has a base price.  This is represented by the amount field displayed for each parameter you have defined (Guest, Adult, Child...).

The system uses the base price if there are no active item events configured to determine the price.

Enter the price to be charged for each parameter in the amount fields.

How the price is charged is displayed in the rate column. The rate depends on which pricing option you chose in the abovementioned price section and Group Pricing configurations where applicable.

You can specify a unique base price for each parameter (Adult, Child...).

The above is an example of how a simple configuration using base pricing per parameter would be presented on the Customer Booking Page.

Group pricing allows you to adjust pricing based on the quantity booked, either priced by parameter or priced per group.

To create group pricing, look for the parameter in the table and click the icon under Group Pricing. 

Click the Group Pricing icon again to add additional pricing levels based on the range of quantity purchased. See Tiered Group Pricing below.

The per parameter setting determines the price for the item based on the quantity booked for the matching parameter and the pricing rate.

For example, a group price of $100.00 for 3 Guests equals $300.00, $100.00 for each Guest (per parameter).

Follow these steps to configure your Group Pricing per Parameter...

1. Specify the quantity range (minimum and maximum values). For example, for a group of 1 to 5 Guests, the amount is $100.00 per booking per Guest.
2. Enter the Amount for the range. For example, for a group of 1-5 Guests, the amount is $100.00 per booking per Guest.
3. Select per Guest as part of the Rate calculation. For example, for a group of 1-5 Guests, the amount is $100.00 per booking per Guest.
4. Repeat this for every range with unique Pricing.

The above is an example of how a simple configuration using group pricing configured with pricing per parameter would be presented on the Customer Booking Page.

Determines the price for the item total based on a group rate.

For example, a group price of $100.00 for 3 Guests equals $100.00 per group.

Follow these steps to configure your group pricing per group...

1. Specify the quantity range (minimum and maximum values). For example, for a group of 1 to 5 Guests, the amount is $100.00 per booking per Group.
2. Enter the Amount for the range. For example, for a group of 1-5 Guests, the amount is $100.00 per booking per Group.
3. Select per Guest as part of the Rate calculation. For example, for a group of 1-5 Guests, the amount is $100.00 per booking per Group.
4. Repeat this for every range with unique Pricing.

The above is an example of how a simple configuration using group pricing configured with pricing per parameter would be presented on the Customer Booking Page.

In most cases, you may need to offer multiple tiers of group pricing depending on the number of Guests in the group.

Click on the group pricing icon again to add additional pricing levels based on the range of quantity purchased.

For example, you may offer tours at $100.00 per Guest for up to 5 Guests, but after that, for 6 -10 Guests, the price goes down to $50.00 per Guest!

Group pricing is set on a per item basis but can be applied individually to different parameters if you have them. You may also create unique tiered pricing for each of your parameters.

The above is an example of an item with multiple parameters that uses group pricing unique to each parameter.

To remove a group price from one of your parameters, click the trash can icon on the right of the row you want to remove.

Repeat this as needed. Remove all rows to remove group pricing entirely.

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