Items - Inventory Builder: Pricing

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Pricing can be defined on either a per booking or per allocation (day, night, hour) basis. Per booking will set the price for the item regardless of the booking length. Per allocation will define the price based on the length of the booking.  

 

 

 

 

 

 

 

 

For Example: If you set the price to $100.00, a 5 day booking would be billed at $500 when set to per day. It would otherwise be billed $100 for 5 days if configured as per booking.

By default, each item includes a base price. The base price is used by the system if there are no active events that are set to change the price to something different. For each booking parameter you defined in the previous step (example Adult, Child), a price field will also be displayed.  

Enter the amount to be charged for each parameter in the fields of the Amount column. The rate at which this price is charged will be displayed in the Rate column. The rate allocation is dependent on what you choose in the Pricing section we just looked at.  

Grouped based pricing allows you to define a subset of pricing for a given item, based on the quantity being booked, or occupancy if you are dealing with accommodation. Group pricing is set on a per item basis and can be applied individually to different parameters if you have them. To create group pricing, look for the parameter in the table and click on the icon in the Group Pricing column.  

A new line will appear in the table with 2 fields in which you can enter the range of the group pricing. In this example, we’ll put a range of 2 to 4 people. 1 person would still be charged at the base rate.  

This means that if the customer selects anywhere from 4 to 6 people in their booking for that parameter, the price will change dependant on what you enter in the adjacent price field. In this case, that would be $90 per booking per quantity. You can do this for each parameter individually if you like. You have a choice of pricing Per Quantity or Per Group. For example, charging $100 per quantity means that a group of 3 people would be billed at $300. Charging $100 per group means that a group of 3 people would still cost $100. Click on the group pricing icon again to add an additional pricing range.  

To remove a group rate from one of your parameters, simply click on the trash can icon on the right.  

This section enables you to set the default status of your item. There are 3 options to choose from:

Available: the item is available by default 365 days a year. Closures can be added via events.

Unavailable: the item is not available by default. An event is required to set availability. Events override the default item status.

Disabled: the item is not available for booking under any circumstances. You can use this to archive unused items for later use.  

Use this section to create the events that will determine when your item is available if you haven’t configured it to be available all the time. You have 4 options here, accessible by clicking on the Create New Item Event button.  

Generally used to set pricing or availability based on the time of year (e.g: peak, low, closed). Seasonal events should not overlap one another. From the drop-down menu select Seasonal Item Event to get started. You will now see a pop-up window in which you can input your requirements.

Event Name:

Enter a name for the rate, bearing in mind this will be displayed on customer invoices.

Price:

Here you can determine how the item price will change once the seasonal rate comes into effect. Base Price: Select this to leave the base price intact. Create New Price Point: Select this if you would like to enter a new, specific price. Once you have saved the event, a new price-point will be displayed so you can enter whatever price you like for each parameter. You will see this in a new section labelled Pricing Table.  

Dynamic Price: Select this if you would like to change the price dynamically. A new field will appear where you can enter a new percentage or fixed amount price for the item. As with the Create New Price option, the new pricing can be viewed in the Pricing Table

Threshold Price: Choose this option if you would like to change the price based on the amount of inventory remaining. Two new fields will appear where you can enter a stock level and rate adjustment. In the example below, the rate will increase by 10% when the stock level falls to 2.

Applicable Days:

Use this drop-down menu to determine which days of the week the new pricing will be in effect.

Start and End Dates:

Choose the start date for the event and an end date if necessary. Removing the end date will leave the event open-ended. Combining the applicable days with the start/end dates, it’s possible to create an event that is only in effect on say Mondays and Wednesdays between December 1st and December 31st. Pretty cool! For a one day event, the start and end dates should be the same.

Rules

If you’ve created a ruleset that you would like to apply to the event, choose it here.  

Detach an Event

After saving the event, you’ll now see it listed in your item. Click on the drop-down button next to the Edit button under the Details column to detach the event from the item.  

You can click on the Attach Existing Pricing/Availability button to attach any other events that might have been created already.  

Simply check the event(s) you wish to use and click on the Attach button.  

Special Discount Rate

Special discount rates float on top of seasonal rates. These are typically used to override seasonal pricing. For example, to set a long weekend special or closure. After selecting this type of event from the drop-down menu, configure it in the same way as the seasonal event above.  

Closure Date

Use this option if you would like to configure a closure. Maybe you would like to close your business over the Holidays. This type of event will remove the item from your booking page during the period you choose. There are no pricing fields in this pop-up window as the inventory will not be available to your customers.

For a one day closure, the start and end date should be the same. Removing the end date will leave the closure open ended. Also, if your item will be using timeslots, you can select those from the field provided.  

Exclusive Date Span Rate

Set this event up like the seasonal and special ones, only the dates will create a very specific booking requirement. With this type of event, the booking must begin and end on the dates you select here. For example, if you are offering a one off trip from July 1st to July 5th, enter those dates here and the item will only be displayed on the booking calendar then. When a customer comes to book it, they will not be able to change the start and end dates as they are now fixed.

If you have configured any taxes or service fees in your account, this option will enable you to select whether or not they should be applied to your item. For more information on taxes and service fees, please click here.  

Click the Status button to turn a tax/fee on or off. You can configure the details of the tax by clicking on the Edit button. Just be aware that any changes you make here will affect the system globally. Click on the Create New Tax/Fee button to add a new tax to the system.

If you have set up your system to charge a deposit at booking time (Manage > E-Commerce > Settings) , you will see that here. If you’d like to charge the deposit differently for the item you’re working on, choose another option from the drop-down menu.  

You can choose a percentage amount, fixed amount, amount per allocation, amount per quantity or no deposit at all.

Click the More options link to reveal additional details on your item.  

If you have configured any Partner Accounts, you can set the commission rate for your item in the Commission Amount field. To reveal this, turn on the Commission button.

Simply enter the rate and then choose whether it’s a percentage or flat fee amount from the drop-down menu.

Here, you can specify a global custom percentage to alter the cost of this item when attached in a package.  

Disabling e-commerce will prevent customers from paying for items.  

This is great if you are operating a business that offers an item for free, such as tickets to a free show.    

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