Editing asset pools and assets

Learn how to edit your asset pools from the edit asset modal, including renaming, changing the category, adding a new category, changing the quantity and capacity, and archiving the asset pool.

New to the Asset Builder? Read the first article in this series for an introduction to the Product feature.

Which plan do you need to use this feature?

Where can I find this feature using the top menu?

Inventory > Assets > Assets tab > Actions > Edit > Edit Asset Pool

What prerequisites are there?

Admin permissions to manage inventory or restricted permissions to View products and assets and Manage products and assets.

Which Checkfront version supports this feature - classic, new, or both?

Your account must have access to products (Inventory > Products), a key feature of our newest version of Checkfront.

New to Checkfront - Products ✨

Products (Inventory > Products) is the successor feature to (Inventory > Items) and is available in our newest version of Checkfront.

Not yet on our newest version and interested in upgrading? Please contact our Technical Support team for more information.

Discover more product-related help articles here: Products (New).

Editing asset pools

Asset Pool Overview

To access the edit asset pool modal, click on the Edit action next to the asset pool you want to edit.

The edit asset pool modal allows you to edit the settings for a pool of assets.

This modal is opened from your Assets list as described here:

Introduction to assets and the asset builder

Renaming an asset pool

To edit the name of your asset pool, replace the existing name with a new name, for example, Mountain Bike or Single Kayaks.

Changing the asset category of an asset pool

Change the asset category associated with the asset pool by selecting a new asset category from the list provided.

Asset categories (e.g. Bikes, Kayaks or Yoga Equipment), allow you to generally classify your asset pools (e.g. Mountain Bikes, Shuttle Buses, Single Kayaks, Kayak Paddles - 200cm, or Life Jackets - Small), which helps to organize your assets and minimize the complexity of applying assets to products.

Adding a new asset category while editing an asset pool

When editing an asset pool, open the Asset Category drop-down menu. Type directly in the drop-down menu field, you are then presented with the new option to Click Here or hit Enter to Create "{your asset category}".

Changing the total quantity of your assets

Edit the number of assets included in this asset pool by toggling up (+) the Quantity.

Because quantity is directly linked to the assets listed in your Asset lists, you cannot decrease the quantity of assets here. Please go to the Assets list for this asset pool and archive the applicable asset(s).

The maximum quantity for an asset pool is 10,000.

Changing the total capacity of your assets

This is the capacity of an asset in the asset pool, representing the total capacity of the assets, considering how many seats or spaces the asset can support.

Warning

You cannot change the capacity of an existing asset pool.

Viewing your asset pool total

This is the total asset availability based on quantity of assets multiplied by the capacity of each asset within the asset pool, for example...

	Quantity x	Capacity =	Total
Mountain Bikes	10	1	10
Single Kayaks	5	1	10
Shuttle Buses	4	10	40
Kayak Paddles - 200cm	25	1	25

This number is calculated based on Quantity and Capacity fields, so the Total is read-only.

Enabling maintenance time

Edit Maintenance Time

To allow for time at the beginning and end of each booking for maintenance of the asset, for example, if you need to inflate bike tires, rinse out kayaks, service buses, or sanitize life jackets.

Select the setting Enable Maintenance Time. This enables the time controls.
Specify the number of Hours and/or Minutes that you need.
Click Save to apply your changes.

Archiving your asset

Archive Asset Pool

You can archive your asset if the asset was created in error or is no longer needed. Simply, click on the Archive option within the footer of the modal.