Read this introduction to the refreshed Inventory Calendar, including understanding how information is organized and presented and adding new Staff-side bookings.
The entire series of articles can be accessed at the side and bottom of this page, where you can learn more about the full management capability of the Asset Calendar.
- Navigating and filtering the inventory calendar
- Managing inventory availability from the inventory calendar
- Editing item availability from the inventory calendar
- Editing simple product availability from the inventory calendar
- Editing product and asset availability from the inventory calendar
- Working with inventory bookings from the inventory calendar
- Reviewing the inventory calendar activity log
- Adding a product closure from the inventory calendar
- Bulk editing inventory from the inventory calendar
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Calendar > Item/Product > Inventory Calendar
What more do I need to use this feature?
- Admin or restricted permissions to View calendars, Change Daily Inventory Availability, Create Bookings, and View events and rules with Manage events and rules for Product Closures.
- Inventory (items/products) configured within Checkfront.
Which Checkfront version supports this feature - classic, new or both?
- Our newest, refreshed version of the Inventory Calendar works with both those using items (Inventory > Items), a key feature of our classic version of Checkfront and those using products (Inventory > Products), a key feature of our newest version of Checkfront.
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New to Checkfront - Products ✨ Products (Inventory > Products) is the successor feature to (Inventory > Items) and is available in our newest version of Checkfront. Not yet on our newest version and interested in upgrading? Please reach out to our Technical Support team for more information. Discover more product-related help articles here: Products (New). |
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Classic ---> Newest version (2022) This inventory calendar replaces the classic versions of our calendar. Please reach out to Customer Support with any questions or concerns. |
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How do I know which version of the Inventory Calendar is enabled for my account?
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Inventory Calendar Overview
Back to topThe Inventory Calendar provides a complete, visual overview of availability with the option to edit availability for that inventory.
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Learn more about your other reporting options here: |
Understanding how inventory is organized
Back to topThe inventory is organized and presented as follows.
Inventory by Category, then Item/Product
Back to topBy default, your Inventory Calendar displays data starting today for four weeks.
Inventory data is presented by day, organized by category and then by item/product.
Category weighting (weight) is honoured first, and then item ordering (sort order) within those categories second.
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The order in which categories are displayed is determined by the display Weight configured for each category. The order in which items/products are displayed is determined by the Sort Order configured for each item/product. The higher the number, the higher the category, item, or product is displayed on the page. Learn more here:
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Product Groupings: Child Items Nested Under Parent Items
Back to topFor items configured as product groupings, the child item displays indented directly under the parent item. There can be multiple child items displayed depending on your inventory configuration. The parent item cannot be manually adjusted as the child items control inventory. As adjustments are made to the child item, the total is adjusted for the parent. As such, the parent's total cannot be manually adjusted and remains greyed out. Product groupings for products are not supported at this time.
Simple items, items configured as package add-ons, and aliased items are listed independently under their configured category.
Product upsells are also listed independently under their configured category.
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To learn more about configuring items or products, please see the following series of articles: |
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The Inventory Calendar excludes items that are not date-based inventory:
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Understanding availability numbers
Back to topThe following inventory and booking data are displayed for each timeslot.
Inventory Data | More Info |
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Available Inventory |
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This is the available inventory (items/products*), considering any existing bookings.
*If you are using products configured with assets, this is the number of primary assets available. |
Quick booking details |
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Hover over a cell to view additional booking availability information.
*If you are using products configured with assets, this is the number of primary assets available. |
Understanding availability at a glance
Back to topAvailability is communicated through colour-coded cells and icons.
Inventory Data | More Info |
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50% or more availability |
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Inventory cells displayed in light green indicate availability of 50% or more. Bookings have yet to be made. How can inventory be below 100% without bookings? |
50% or more availability with bookings |
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Inventory cells displayed in dark green indicate availability of 50% or more. Bookings have been made. |
Less than 50% availability |
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Inventory cells displayed in light yellow indicate availability of less than 50% where no bookings have been made yet. How can inventory be below 50% without bookings?
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Less than 50% availability |
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Inventory cells displayed in dark yellow indicate availability of less than 50% where bookings have been made. |
Sold Out |
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Inventory cells displayed in red indicate that the inventory is sold out or has been adjusted to zero availability for that interval.
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Adjusted |
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Once you adjust inventory, the corresponding cell within the calendar is flagged so that adjusted inventory is easy to spot.
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Calendar or Product Closure Events |
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Days listed for products with associated full closure events display as closed. Learn more here: Also, see which days you have configured as available within Calendar Setup. |
Unlimited Inventory |
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Intervals for items with unlimited inventory display with an infinity icon (∞). |
Understanding how allocation is displayed
Back to topInventory allocation is indicated in the first column for each item/product.
Inventory Data | More Info |
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Timeslots |
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If timeslots allocate availability, then a row displays for each timeslot configured for that item/product, for example, 10:00 AM - 11:00 AM.
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Per Day/All Day |
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Each row in the calendar represents an allocation period—for example, per day (items) or all day (products).
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Per Night/Nightly |
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Each row in the calendar represents an allocation period —for example, per night (items) or nightly (products).
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Per Time/Flex Time |
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Each row in the calendar represents an allocation period —for example, per hour (30, 20, 15, or 10 minutes).
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Adding a new booking
Back to topYou can initiate a new Staff-side booking from the Inventory Calendar. Click the New Booking button to start the process.
The following article in this series looks at navigating and filtering inventory within the Inventory Calendar.
| Navigating and filtering the inventory calendar >