Navigating and filtering the inventory calendar

Learn how to navigate, filter, search, expand/collapse content, share, bookmark the Inventory Calendar, and save your filter selections.

Are you new to our refreshed version of the Inventory Calendar? Star by reading the first article in this series, Introduction to the Inventory Calendar.

Which plans include this feature?

Legacy: Soho, Pro, Plus, Enterprise, Flex
New: Starter, Growth, Managed | Learn more about our new plans or how to change your plan.

Where can I find this feature using the top menu?

Calendar > Item/Product > Inventory Calendar

What more do I need to use this calendar?

Admin or restricted permissions to View calendars, Change Daily Inventory Availability
Inventory (items/products) configured within Checkfront.

Which Checkfront version supports this feature - classic, new or both?

Our newest, refreshed version of the Inventory Calendar works with both those using items (Inventory > Items), a key feature of our classic version of Checkfront and those using products (Inventory > Products), a key part of our newest version of Checkfront.

New to Checkfront - Products ✨

With our newest version of Checkfront, we have added Products (Inventory > Products) as the successor to items (Inventory > Items).

Are you interested in migrating to our newest version? Please reach out to our Technical Support team for more information.

Classic ---> Newest version (2022)

This inventory calendar replaces the classic versions of the calendar.

Please reach out to Technical Support with any questions or concerns.

How do I know which version of the Inventory Calendar is enabled for my account?

Only a select few historical accounts still have the classic inventory calendar enabled.
A banner at the top of your calendar invites you to check out the newest version if you are on the classic version.
If you are on the newest version, your calendar looks like the screenshots in this series of articles.

Navigating by date

The following date options allow you to refine the Inventory Calendar to meet your needs.

Jumping to Today's Date

Product Jump to Today

The calendar displays four weeks at a time, defaulting to the current week. Click Today to return to a view of the current week and today's inventory at any time!

Selecting the start date

Product Calendar Select Start Date

Alternatively, you can choose a specific start date by selecting the date from the drop-down calendar or entering the date directly into the field provided.

Filtering by category

Product Calendar Filter by Category

Clicking the arrow under the Category label opens a drop-down menu of available inventory categories. By default, All categories of inventory are displayed within the calendar.

Select one or more categories from the list to filter out inventory by category, leaving only those from your chosen categories.

Do you have a long list of categories? Then, enter the category's name within the search field above the open menu, and the list is then limited to those values that start with the same letters. From there, you can easily select the category!

Filtering by item/product

Filter by Inventory

You can also filter the Inventory Calendar for select items/products. Click the arrow next to the Item/product label to open the drop-down menu and the list of available inventory displays.

This filter can be used independently or in tandem with the category filter. If one or more categories are selected, then the item/product list is restricted to those available for the selected category or categories.

As with the category filter, you can also type in the name of the item/product you are looking for in the search field, and the list will be limited to those items/products that match your entry. This is a convenient option for those who have long lists of inventory.

Searching by item/product keyword

Product Calendar Search

Enter a keyword in the Search field to filter the Inventory Calendar for a select inventory. Only items/products that contain the keyword in their name are displayed.

Expanding or collapsing content

Expand Collapse Rows

The calendar rows are expanded when you first navigate to the Inventory Calendar. Item/product sections can be collapsed and expanded to suit your needs.

Expand or collapse select item/product rows via the arrow icon (>) next to the item/product name.

Sharing or Bookmarking the Inventory Calendar

You can share a link to the Inventory Calendar! Copy the URL from the Inventory Calendar page browser address bar and paste the link into the communication channel you prefer. Clicking the link will bring you to the Inventory Calendar with any date, category, item/product, and search filters applied.

The Inventory Calendar page can also be bookmarked within your browser so that you can quickly and easily return to your preferred view.

To access the linked content, recipients of shared links need to have Staff account access to view the Inventory Calendar. When clicking the link, they will be prompted to log in if they are not already logged in.

Remembering Filters

You can configure your account to retain your filter selections within most reports and features so that you don't have to select your preferred filters repeatedly.

Learn more about your Profile Filter settings here:

Managing your Admin, Staff, or Partner account profile

The following article in this series looks at managing inventory from the Items/Product tab of the Inventory Calendar.

< Introduction to the inventory Calendar | Managing inventory availability from the inventory calendar >

Articles in this section