Overview of the asset calendar – Checkfront

Explore the features of the Checkfront asset calendar, including filtering and navigation, as well as booking and asset availability management in a centralized view.

Read an overview of the Asset calendar, including what actions, filters, and information are available within the calendar.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

Calendar > Product > Calendar > Asset > Asset tab

What more do I need to use this feature?

Admin or restricted permissions to View calendars (to view the page), View items, products and assets (to view the data within the page).
You must configure inventory with an asset type.

Which Checkfront version supports this feature - classic items, classic products, or both?

Your account must have access to the classic products (Inventory > Products), a key feature of the Checkfront classic products version. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products.

Asset calendar overview

Overview of Asset Calendar with select assets assigned.

The asset calendar gives you a clear view of availability, bookings, and resource usage, with tools to navigate dates, filter results, and manage bookings in one place.

You can see an image of the asset calendar above. We review the features in detail below.

Inventory calendar header highlighting the quick action button for creating a new booking.

Inventory calendar header with quick access buttons for new booking and manage assets.

Next Steps

In the following article, we provide an introduction to the asset calendar.

| Introduction to the asset calendar >

What's New?	Calendar Experience	The Details
Quick Action & Access Links
New Booking		Create Staff-side New Bookings for the day being viewed directly from the Asset Calendar.
Manage Assets		Manage Assets to make adjustments on the Asset Management page with a single click.
Filtering, Displays, and Views
Quick Date Navigation		Quick date navigation with the addition of the quick previous (<) and next (>) day buttons. You don't need to open the date picker to change a single date continuously. You can also go back in time! Review assets and assignments on any date in the past. The timeline is not restricted.
Day or Week Views		You can view the asset calendar by Day with time intervals, or by Week with date intervals. The view determines whether you use Time or Timeslots to provide a more compact 7-day view or a granular time view that better shows shorter durations. TIP: Use your browser's Zoom feature to zoom out the page to view more increments as needed.
Day or Week Views		Important: Turning an asset on or off using the toggle on the left-hand side of each asset's row applies the change for either a day or a week, depending on your currently selected view.
Persistent Time Header		As you scroll the page vertically, the time header now follows along if your account has many asset categories or asset pools. You can see more on the page without losing the date or time reference.
Asset Category Filter		Filter by asset Category to focus on specific asset categories.
Multi-select Filters		Category and Asset Pool filters support multi-select filtering, providing extra flexibility in displaying assets.
Asset Category Name Displayed		The Asset Pool filter also displays the asset category name to better group and visualize the asset pools within categories, making them easier to find.
Dynamic Filters		The Asset Pool filter is dynamic, displaying options based on selected categories.
Assignment Status		Filter the Asset Calendar by Assignment Status - on hold, confirmed, or no assignment. Asset assignments are held by the system until the specific assignments can be automatically or manually confirmed.
Now Indicator		If viewing the current date, a time indicator (red) helps immediately orient you with what’s happening live now.
Dynamic Calendar		The inventory calendar is dynamic! The start and end times for the day are dynamically determined so that only times relevant to your business are displayed. The start and end times match your business hours (Manage > Setup > Calendar), for example, starting at 09:00 AM and ending at 0:5:00 pm. You can configure products to be available outside business hours, so as you expand categories and asset pools, the start and end times are dynamically updated based on the first and last assignments of the day if they fall outside of business hours.
Displays
Color-coded Assignments		Assignments are color-coded as follows: Gray \| System reserved/on hold assets Blue \| Manually or automatically assigned specific assets Learn more about asset assignment with the following article: Assigning assets from the Daily Manifest
Color-coded Assignments
Tooltips		Tooltips communicate booking durations, booking numbers, and provide more information up-front and at a glance.
Continues to Next Day Indicators		Multi-day and multi-night assignments have indicators, such as small visual cues, that the assignment continues to the next day.
Maintenance Time		The system represents Maintenance Time using a clock icon.
Side Panel with Booking Details and Assignment Options		Our new side panel provides a quick snapshot of booking details, including the option to Manage the Assignment, which links to the Daily Manifest for that assignment. The side panel is a persistent, familiar experience across all our calendars.
Pending Assignments		Pending assignments notifications Display the number of missing asset assignments, including the date, time, and name of each. Include a direct link to the Daily Manifest side panel for each so that you can quickly manage assignments.