Introduction to the asset calendar

This article introduces the Asset Calendar and how it helps you organize, view, and manage your availability and resources in one place.

Read this introduction to the Asset Calendar, including how the system organizes assets within the calendar and how to add new Staff-side bookings and access the Daily Manifest to manage your assets.
 

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

• Calendar > Product > Calendar > Asset > Inventory Calendar > Asset tab
   

What more do I need to use this feature?

• Admin or restricted permissions to:
  • View calendars to view the page
  • View items, products and assets to view the data within the page
  • Manage events and rules to turn assets on/off and remove maintenance events
  • Create bookings to create a new Staff-side booking
• You must configure your product using an asset-based inventory type
   

Which Checkfront version supports this feature - classic items, classic products, or both?

• Your account must have access to classic products (Inventory > Products), a key feature of our classic products version of Checkfront. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products. 

What is an asset? An asset is a key business resource that your activity relies on to supply experiences to your Guests, such as equipment, vehicles, or rooms. The distribution of these resources ultimately determines the availability of the product you are offering.

The Asset tab of the Inventory Calendar provides a complete, visual overview of your asset availability, including the functionality to manage asset assignments.
 

The system organizes and presents your inventory as follows.

By default, your Asset Calendar displays asset data for the current day with the option to view asset assignments by week.

Asset data is then presented by the hour or day, with asset pools grouped by asset category.

Sort order configuration for assets Sort order configuration is not available for asset categories or asset pools.

You can start a new Staff-side booking from the Asset Calendar. Click on the New Booking button at the top of the page to begin the process.

Learn more about Staff bookings For step-by-step instructions on adding Staff-side bookings, check out the following article: How do I add a Staff-side booking?

Do you need to manage the assets associated with the assignments, for example, changing the base quantity or capacity? Click the Manage Assets button at the top to open the Assets page in a new tab.

Learn more about managing assets For a detailed look at managing assets, check out the following article series: Introduction to assets and the asset builder

Next Steps

Once you’re comfortable with the basics above, check out these deeper-dive articles:

• Overview of the asset calendar
• Navigating and filtering the Asset Calendar
• Accessing booking information and managing assignments from the asset calendar

Each article walks you step-by-step through that specific feature. 

In the following article in this series, we look at navigating and filtering assets within the Asset tab of the Inventory Calendar.

< Overview of the asset calendar |   Navigating and filtering the asset Calendar >