Introduction to the Checkfront integration with QuickBooks Online (QBO)

Connect Checkfront to QuickBooks Online and your bookings sync automatically as invoices, so you can reconcile faster and skip duplicate data entry. This article explains how the integration works, what syncs, and where to check QuickBooks Online's service status.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

• Manage > Integrations >  Accounting > QuickBooks Online
   

What more do I need to use this feature?

• Admin permissions to manage Integrations.
• A QuickBooks Online account.
   

Which Checkfront version supports this feature - classic items, classic products, or both?

• This feature is available in both our classic items version (Inventory > Items) and our classic products version (Inventory > Products).  → Learn more about products

QuickBooks Online is a cloud-based accounting solution that enables users to access and maintain their business finances from anywhere with an internet connection.

This third-party integration has a monthly subscription fee. This fee is paid directly to QuickBooks. There are no additional fees for usage with Checkfront.

Once the integration is activated in your Checkfront account, bookings and transactions automatically sync with QuickBooks Online, allowing you to track reservations and reconcile invoices faster than ever before.

When a booking is created or modified in your Checkfront account, the booking details are sent to QuickBooks Online. Once QuickBooks Online receives it, either a new account is created, or an existing account is matched, and the changes are applied to the relevant invoice.

Check the status of QuickBooks Online services at any time here: https://status.quickbooks.intuit.com/

• How is booking information synced over to QuickBooks Online? For example, is it one sales receipt at a time or a daily journal entry with the day’s total, and can it include Location and Class tracking?

  • Information syncs to QuickBooks Online using the API. 
  • Each invoice in Checkfront creates an invoice in QuickBooks Online.
  • There are multiple settings to determine when and what information is sent.
  • Location and Class tracking are not sent over, but can be manually added in QuickBooks Online.

Next Steps

Once you’re comfortable with the basics above, check out these deeper-dive articles:

1. Setting up QuickBooks Online in Checkfront: connect, authorize, and configure the integration.
2. Using the QuickBooks Online integration: see what syncs and when.
3. Understanding how booking changes in Checkfront update QuickBooks Online (QBO): make changes after an invoice has synced.

Each article walks you step-by-step through that specific feature. 

 

Setting up QuickBooks Online in Checkfront >