Learn to use the Cashout report, including accounts receivable, unearned revenue, deposits redeemed, ledger details, payment provider information, and a user account list.
Accessing the features mentioned in this article
Where can I find this feature using the top menu?
- Reports > Other reports > Cashout
What more do I need to use this feature?
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Admin or restricted permissions to View all reports (or Cashout).
Which Checkfront version supports this feature - classic items, classic products, or both?
- This feature is available in both our classic items version (Inventory > Items) and our classic products version (Inventory > Products). → Learn more about products
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Learn more about reporting For a detailed look at your reporting options, check out the following articles: |
Cashout Report Overview
The Cash-out report provides insight into payments, outstanding amounts, and refunds applicable to bookings for the selected date.
Bookings listed include those where the selected date falls within their service range, where the selected date is between the booking's absolute start and end dates.
The report defaults to today's date. Use the date selector field in the top-right to change the date.
Accounts Receivable
List of bookings with outstanding payments for bookings occurring on the day in focus.
Displayed are the Customer name and booking number, their arrival status, the amount charged for the booking, the amount paid, and the balance owing.
Click on the booking number to open the invoice in a separate tab.
Unearned Revenue
This section lists payments received for bookings that have not yet taken place. Once the booking happens, the revenue is considered earned.
Displayed within this section are the Customer name and booking number, the booking start date, the amount charged, the amount paid, any applicable refunds, and the balance owing.
Click the booking number to open the invoice in a separate tab.
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Refunds for future bookings Only refunds for bookings that start on a future date (or the current date) are shown here. Refunds processed after the bookings have been completed are excluded. |
Deposits Redeemed
This section lists payments made before the date in focus for bookings starting on this day.
Displayed within this section are the Customer name and booking number, the amount charged for the booking, the amount paid, any applicable refunds, and the balance owing.
Click on the Booking number to open the invoice in a separate tab.
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Balance owing is at the start of the current day This section details any payments made towards those bookings before the current day. The balance owing is the balance at the start of the current day, not the total balance on the invoice. These are not to be confused with bank deposits, which we do not have visibility into or cannot report on at this time. |
Ledger
Displayed within this section are the Customer name and booking number, arrival status, the amount charged for the booking, the amount paid, and the balance owing.
Click the booking number to open the invoice in a separate tab.
The arrival Status column in the Ledger section is primarily applicable to businesses in the Hospitality industry, but can be useful to other industries with multiple date bookings.
| Arrival Status | Description |
| ARRIVE | If the date of the Cashout report falls on the start day of a multi-day booking, this status is displayed for the ledger entry. |
| IN HOUSE | If the date for the Cashout report falls on the middle day of a multi-day booking, this status is displayed for the ledger entry. |
| DEPART | If the date for the Cashout report falls on the end date of a multi-day booking, this status is displayed for the ledger entry. |
Payment Provider
Lists payments for the selected date grouped by the Payment Provider(s) through which they were processed.
The information displayed includes the name of the Payment Provider, the number of transactions, and the debits, credits, and net total.
Summary
List payments for the selected date grouped by payment method.
The information displayed includes the name of the payment method, the number of transactions, and the debits, credits, and net total.
User Accounts
This section lists payments grouped by source through your website or individual Staff member accounts.
Displayed are the user account name, the number of transactions, debits, credits, and the net total.