Printing booking invoices to PDF

You can export or print a Staff or Customer version of a Booking Invoice in PDF format - perfect for archiving, sharing, or fulfilling audit needs.

Learn how to print a Staff or Customer version of the Booking Invoice to PDF.

New to the Booking Invoice? Read the first article in this series for an introduction to the Booking Invoice.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

• Click an active Booking ID anywhere in the system. For example, open the Booking Invoice from the Booking Index report (Reports > Booking Index > Booking ID > Booking Invoice > Staff Print or Customer Print).
• You can also enter the Booking ID in the Search field found in the main menu to bring up the Booking Invoice.

What more do I need to use this feature?

• Admin or restricted permissions to access Reports & Booking Data.
   

Which Checkfront version supports this feature - classic items, classic products, or both?

• This feature is available in both our classic version, which uses classic items (Inventory > Items), and our classic version, which uses classic products (Inventory > Products).  → Learn more about products

Print Staff or Customer versions of the Booking Invoice in PDF format, which you can then save to your computer or print to share with others.

The Staff Print option allows you to save or print a version of the Booking Invoice that includes any hidden elements for internal eyes only, such as Staff-only booking form fields (e.g., Security Code: ABC-123) or hidden add-ons.

This option opens a new browser window containing the PDF invoice. You can then, within your browser, choose to save this to your computer or print it out.  

The Customer Print option allows you to save or print a version of the Booking Invoice that excludes any hidden elements for internal eyes only. This is the same version that is emailed to the Customer.

This option opens a new browser window containing the PDF invoice. You can then, within your browser, choose to save this to your computer or print it out.  

Pay Now button The Pay Now button does not appear in an invoice's Staff or Customer PDF view. Instead, it appears when an invoice is embedded in an email to a Staff or Customer recipient. Learn more about notifications and email variables here: Working with variables in email notifications

Next Steps

In the next article in this series, we examine emailing invoices to Customers from the Booking Invoice.

< Checking-in or checking-out bookings from the booking invoice     |     Emailing booking invoices to Customers >