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Locate: Reports > Other Reports > Occupancy
Prerequisites: Permission to View Reports with Day or Night allocated items.
OverviewBack to top
The Allocation & Occupancy Report provides a detailed monthly overview of your item availability, number of Booked, Unbooked, Avg. Occupancy and a few data points related to average revenue and actual Revenue. All this on a per-item basis. We'll look at each of these data fields in more detail further down the page.
The Allocations & Occupancy report will retrieve data for items using the Day or Night allocation types only. Items with Unlimited Inventory or an Hourly Allocation are not included in this report.
Report FiltersBack to top
- DatesBack to top
If you'd like to view another year from your account history, all you have to do is select one from the drop-down menu after clicking on the Year drop-down.
You can also change the month that you would like to report on, by selecting the Month drop-down in the filtering options.
- CategoryBack to top
By default, all Categories will be visible when first arriving at the report page. Once you click on a specific Category, its name will be displayed on the button and all other Category data will be filtered from the report.
You can click on multiple Categories at once, to view those chosen Categories on the report.
Report ColumnsBack to top
The Occupancy report is divided up into a number of data columns. These are as follows:
- ItemBack to top
Name of the Item to which the line of data corresponds.
- BookedBack to top
The number of times this item was Booked during the reporting period (month).
Item allocation not booked during the reporting period (month).
- ClosedBack to top
Item allocation not booked due to closure (unavailable for booking).
- TotalBack to top
Total item allocation during the reporting period (month).
- Average OccupancyBack to top
Percentage figure to show the average used allocation of the item.
- Average RatesBack to top
The average price of the item, including any discounts that may have been used by paying guests.
- Average Per AvailabilityBack to top
Average dollar amount earned per unit available. Revenue divided by total allocation.
- Average Per DayBack to top
Average dollar amount earned, per unit, on a daily basis during the reporting period (month).
- RevenueBack to top
Revenue earned by the item for the reporting period (month). At the top of the report are totals for the entire year, based on all items, or those in the selected category.
ExportBack to top
You can export your items report using the link in the top right corner. You are able to enter a name for the report and choose the output format. Current formats include:
• MS Excel
The report can be saved to your computer, an email or Google Drive.