Setting up Expedia Local Expert

Expedia is no longer accepting new partners. Only partners with Expedia Local Expert accounts can use the integration with Checkfront. As a result, this integration is now only available to Operators with existing partnerships.

Learn how to set up the Expedia Local Expert integration, including what additional options are available.

Accessing the features mentioned in this article

What industry does this feature apply to?

• X Accommodations | ✓ Activities  | X Tours  | X Rentals  | X Adventures | X Escape Rooms | Learn More
   

Where can I find this feature using the top menu?

• Manage > Integrations > Channels > Expedia Local Expert
   

What more do I need to use this feature?

• Admin permissions to manage Integrations.
   

Which Checkfront version supports this feature - classic items, classic products, or both?

• This feature is available in both our classic items version using classic items (Inventory > Items) and our classic products version using classic products (Inventory > Products).  → Learn more about products

Local Expert, by Expedia, enables your Customers to plan, reserve, and book activities using the inventory in your Checkfront account. Bookings made through Expedia are updated in your Checkfront system, keeping your inventory in sync and up-to-date.

Connecting to Expedia Lodging If you want to connect to Expedia Lodging, this is done by using our integration with myallocator.  Follow this guide to get started with myallocator: Myallocator: Setup in myallocator.

To configure the integration in your Checkfront account, navigate to the Integrations area (Manage > Integrations), hover over the Expedia tile in the Channels section, and click on the tile to open the activation window.

If you already have an Expedia Local Expert account, click on the blue Activate button when the activation window opens, as seen in the screenshot above.  

The activation window updates with multiple configuration options to better streamline the integration to your requirements.  

The Add-on Setup modal displays a green button labelled Send Activation Email to Expedia.

Click on the button to inform Expedia of your interest in linking your Local Expert account with your Checkfront account. An Expedia representative discusses the integration and lets you know if further information is required.

When the email is sent, the activation window changes to reflect this by labelling the green button Activation Email Sent!.

There are additional options to consider in the modal:

If you check this option, a POS payment applies to all Checkfront bookings originating in Expedia.  

This option gives you control over the default booking status of reservations made through Expedia. When a booking arrives in your Checkfront Booking Manager, it automatically assigns the status you choose here.

Selecting Paid does not automatically register a payment in the Checkfront invoice. You need to have the Apply POS Payment option checked for that.

These options determine the minimum and maximum age for Expedia's ticket types.

You do not need to use each ticket type. Ticket age ranges must not overlap when applied to the same item, except for the Traveler ticket type.

If multiple ticket type age ranges overlap on an item, only one of the parameters is used to determine its prices.

The special Traveler ticket type is used when items have group pricing or lack any other applicable ticket types. It is never used with other ticket types.

When generating your items' prices, these options determine how your  Checkfront item parameters map to Expedia's ticket types.

Your work is now done from a Checkfront standpoint. The rest of the activation is complete on the Expedia end.