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Printing booking invoices to PDF

Learn how to print a Staff or Customer version of the Booking Invoice to PDF.

New to the Booking Invoice? Read the first article in this series for an introduction to the Booking Invoice.

 

Accessing the features mentioned in this article


Where can I find this feature using the top menu?

Reports > Booking Index > Booking Details > Staff Print

What more do I need to use this feature?

Which Checkfront version supports this feature - classic items, classic products, or both?

  • This feature is available in both our classic version using classic items (Inventory > Items) and our classic version using classic products (Inventory > Products).  → Learn more about products

 

Printing to PDF

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Print Staff or Customer versions of the Booking Invoice in PDF format, which you can then save to your computer or print to share with others.

 

Printing a copy for Staff

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Staff Print

The Staff Print option allows you to save or print a version of the Booking Invoice that includes any hidden elements for internal eyes only, for example, Staff-only booking form fields (e.g. Security Code: ABC-123) or hidden add-ons.

 

Staff Print Window

This option opens up a new browser window containing the PDF invoice. You can then, within your browser, choose to save this to your computer or print it out.  

 

Printing a copy for Customers

Customer Print

The Customer Print option allows you to save or print a version of the Booking Invoice that excludes any hidden elements for internal eyes only. This is the same version that is emailed to the Customer.

 

Print Window

This option opens up a new browser window containing the PDF invoice. You can then, within your browser, choose to save this to your computer or print it out.  

 

Note

The Pay Now button does not populate in an invoice's Staff or Customer PDF view. Instead, the button populates when an invoice is embedded in an email to a Staff or Customer recipient.

Learn more about notifications and email variables here:

 

In the nfollowingarticle of this series, we look at emailing invoices to Customers from the Booking Invoice.

 

 

< Checking-in or checking-out bookings from the booking invoice     |     Emailing booking invoices to Customers >