Creating assets in Checkfront allows you to define and manage the resources your products rely on, ensuring accurate availability and smoother day-to-day operations.
With this article, you can learn how to create new assets for your product from the Inventory tab of the Product Builder.
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Learn more with related articles Be sure to read the previous article in this series for an introduction to assigning resources (assets). Learn more about the Inventory tab here: Establishing inventory on products. New to the Product Builder? Read the first article in this series for an introduction to the Product feature. |
Accessing the features mentioned in this article
Where can I find this feature using the top menu?
- Inventory > Products > Products > Add Product/Add New Product/Edit Product > Inventory
What more do I need to use this feature?
- Admin permissions to manage inventory or restricted permissions to View products and assets and Manage products and assets.
Which Checkfront version supports this feature - classic items, classic products, or both?
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Your account must have access to the classic products (Inventory > Products), a key feature of the Checkfront classic products version. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products.
Creating new assets
Assets are sets of bookable inventory (mountain bikes, single kayaks, rooms, cabins, shuttle buses...) linked to your product. To create a new asset, follow these steps.
- Click the + Create New button to create a new asset pool and open the Create Assets modal.
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You can specify the following for the asset (e.g., single kayaks).
Value Description Name Specify the Name of your asset pool, such as Mountain Bikes, Single Kayaks, Kayak Paddles (200cm), or Small Life Jackets. This name applies to all assets in the pool but can be changed once saved. Asset Category Select the Asset category for the asset pool.
Asset categories (e.g., Bikes, Buses, Kayaks, Kayak Paddles, Life Jackets) allow you to generally classify your asset pools (e.g., Mountain Bikes, Shuttle Buses, Single Kayaks, Kayak Paddles - 200cm, or Life Jackets - Small), which helps to organize your assets and minimize the complexity of applying assets to products.
Quatity: Total assets Specify the number of assets included in this asset pool, for example, 10 Mountain Bikes, 5 Single Kayaks, 4 Shuttle Buses, 25 Kayak Paddles - 200cm, or 25 Life Jackets - Small.
You can configure products based on the quantity of assets available so that they are priced per asset and private to each booking.
For example, a Guest can book a single kayak for private use.
Learn more here: Assigning assets to your products by quantity vs capacity
Capacity: Total seats You can specify an asset's capacity in the asset pool. Asset capacity represents the total capacity of the assets, considering the number of seats or spaces that the asset can support.
Assets with a capacity of greater than one can support more than one Guest booking, for example, Shuttle Buses (10), as opposed to single-rider Mountain Bikes (1).
You can configure products based on the capacity of each asset, allowing the system to price them per seat and allocate the assets across bookings.
For example, a shuttle bus has a total capacity of 15 people. Fifteen people can each book a seat on the bus for a wine tour.
Learn more here: Assigning assets to your products by quantity vs capacity
Maintenance Time Allow time at the beginning and end of each booking for asset maintenance, such as inflating bike tires, washing kayaks, servicing buses, or sanitizing life jackets. - Click the Save button to add the asset to your list of resources.
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Learn more about adding assets You can also add assets from the Asset Builder. We do a deep dive into the Create Assets modal here: |
Once your new asset pool is created, the asset is loaded into the Product Builder for the specific product.
Next, you must determine if the asset is assigned by Quantity or Capacity. We cover this in more detail in the article: Assigning Assets to your products by quantity vs. capacity.
Frequently asked questions
How can I edit the name, category, quantity, or maintenance time for an asset?
- Click on the pencil icon next to the asset in the Assets list. Note: You cannot change the capacity of an existing asset pool.
Next Steps
In the next article in this series, we examine selecting an asset for your product from an existing asset category.
< Assigning assets to your product | Selecting an existing asset category and asset for your product >