Assigning assets to your product

Assigning assets to your product in Checkfront enables you to connect essential resources, like equipment, vehicles, or spaces, that your offering relies on. Using assets with your products ensures bookings accurately show real-world availability and helps Staff efficiently assign resources for each reservation.

With this article, you can learn how to assign assets to your product from the Inventory tab of the Product Builder.
 

Learn more with related articles Be sure to read the previous article in this series for an introduction to inventory types. Learn more about the Inventory tab here: It's important to establish inventory on products. New to the Product Builder? Read the first article in this series for an introduction to the Product feature.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

• Inventory > Products > Products > Add Product/Add New Product/Edit Product > Inventory tab
   

What more do I need to use this feature?

• Admin permissions to manage inventory or restricted permissions to View products and assets and Manage products and assets.
   

Which Checkfront version supports this feature - classic items, classic products, or both?

• Your account must have access to classic products (Inventory > Products), a key feature of the Checkfront classic products version. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products. 

Assets are the resources, such as equipment, transportation, or spaces, that your product relies on to provide Guests with an experience.

The distribution of these resources ultimately determines the availability of the product you are offering. For example, kayak rentals depend on the number (quantity) of kayaks you have in inventory, or bus tours rely on the seating capacity of each bus. With the assets feature, you can:

• Specify each asset's category, quantity, and capacity.
• Configure assets for Customers to book privately or publicly, for example, private kayak rentals vs. public bus tours.
• Configure assets to be restricted to a single product or shared across multiple products.
• Configure how assets are allocated to guests, for example, Adults need seats on bus tours, but babies don't.

You can organize your assets into custom categories that reflect your inventory, for example, a category for kayaks if you rent kayaks or provide kayak lessons.

You can have multiple asset categories, each grouping related asset pools and their underlying assets, based on your business needs.

We discuss this in more detail in future articles.

Use case example For example, you can configure a kayak rental to require a kayak, paddles, and a life jacket. Once the product is booked, Staff can assign the type/size of kayak, paddle and life jacket from the Daily Manifest, most commonly when the Guest checks in.

Learn more about assets Asset can also be configured directly with the Asset Builder. Are you adding multiple assets to your product? You can create them in advance. Learn more here: Introduction to assets and the asset builder Adding asset pools and assets from the asset builder Editing asset pools and assets from the asset builder

Follow these steps to start configuring assets.

1. Navigate to the Inventory tab of the Product Builder (Inventory > Products > Inventory).
2. Scroll down to the Assets section of the page.
3. Start creating your assets.

Next Steps

In the next article in this series, we explore creating a new asset for your product.

< Selecting an inventory type for your product   |    Creating new assets for your product >