Skip to main content

Rearranging, archiving, and restoring guest form fields

Easily organize and maintain your Guest Form fields to keep your data collection efficient and up to date. Rearranging, archiving, and restoring fields helps you streamline your forms, adapt to changing business needs, and preserve valuable historical information without losing data.

Learn how to access, rearrange, archive, and restore form fields in the Guest Form.

New to the Guest Form? Read the first article in this series for an introduction to the Guest Form feature.

 

Accessing the features mentioned in this article


Where can I find this feature using the top menu?

  • Manage > Integrations > Guest Management > Guest Form
     

What more do I need to use this feature?

  • Admin permissions to manage Integrations.
     

Which Checkfront version supports this feature - classic items, classic products, or both?

  • This feature is available in both our classic version, which uses classic items (Inventory > Items), and our classic version, which uses classic products (Inventory > Products).  → Learn more about products

 

Accessing guest form fields

Back to top


You can find the Guest Form field by doing the following:
  1. Go to Manage > Integrations > Guest Management > Guest Form.
  2. Find the active guest form fields listed under the Guest Details section.

 

Rearranging fields

Back to top

Animated guest form fields showing required details such as first name, last name, and email.

You can change the order in which fields display by doing the following:

  1. Hover over the field.
  2. Click and hold the mouse button.
  3. Drag the field up or down to your desired position.
  4. Release to drop it in place.

 

Archiving fields

Back to top

Guest form with a field highlighted by an arrow pointing to the archive option.

You can archive a field on your Guest Form if you no longer wish to use it. In doing so, you remove the field from the booking form, reports, and invoices.

Click the Archive button displayed to the right of any fields you have created yourself. This immediately archives the field.

Callout icon of pencil indicating an important note.

Archiving system fields

System fields, such as name and email address, cannot be archived, so the button does not appear next to those fields.

 

Restoring archived fields

Back to top

Guest form layout with archived fields section highlighted by an arrow pointing to expand archived fields.

You can restore any previously archived fields if you change your mind.

In the Archived Fields section of the Guest Form edit page, you see an arrow icon on the right side. Click this to open a list of your archived fields.

 

Guest form with archived fields section showing a restore field option highlighted.

Clicking the Restore button to the right of the field you need to restore immediately returns the field to your Guest Form.

Callout icon of pencil indicating an important note.

Archiving fields with data

Archiving a field or any data collected via that field from the system does not delete it. Archiving removes the field from the booking form, keeping your data intact.

Any previously filled-in field information is hidden if you disable the Guest Form integration entirely. The field information is available again once you re-enable the Guest Form.

 

Next Steps

The following article looks at the guest forms within the booking flow. 

 

< Working with advanced guest form field settings     |     Taking a look at guest forms within the booking flow >

 

 

Related to