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Locate: Inventory > Items > Add New/Edit Item > Attributes
Prerequisites: Admin permissions to manage inventory or restricted permissions to View Items and Manage Items.
In this article, we walk you through the Additional Options, such as settings for Maintenance Time, Aliasing To another Item, configuring Simple Items and date-based Inventory.
New to the Items - Inventory Builder? Be sure to read the first article in this series for an introduction!
Additional OptionsBack to top
Click the Additional Options link to reveal further optional settings.
- Maintenance TimeBack to top
Designate an amount of time between bookings to allow prepare the Item or your Staff for the next Customer!
The time you add in this field will be automatically added to both the start and end of a booking and cannot be booked by anybody else.
The interval of time directly relates to your Allocation setting, for example, if the Item is allocated per Day, then the Maintenance Time is calculated in days.
Maintenance Time does not apply to Timeslots as they are completely self-configurable.
|Maintenance Time is not pulled from Aliased Items, so each Item within the configuration must have Maintenance Time configured under Attributes.|
- Alias To (with Video)Back to top
Aliasing enables you to link Items together so that when one of them is booked, the Inventory availability of the other one is adjusted by the same amount.
An example of a need for Aliasing would be for Accommodation package bookings. You might only have one Queen room available, but two different package options. If the first package option is booked, then the room is booked and inventory for both package Items is reduced to zero. This means that nobody else can book the room during that same time-slot, thus no overbookings!
To Alias To another Item, simply enter the name of the other Item in the search field and then select from the matching Items returned.
If you then change your mind, click on the Remove Alias button to delete the connection.
We suggest that you do NOT remove aliased Items after you have received bookings to avoid inventory overbooking issues.
Please reach out to firstname.lastname@example.org before doing so, to avoid issues if you do find a need to make a change mid-season.
- Simple ItemBack to top
For Items that are static goods, then toggle ON the Simple Item button.
Simple Items do not have the ability to use Parameters or seasonal and dynamic Pricing (using Events and Discounts).
Simple Items can be Date Based or not depending on your business need.
Examples of Simple Items such as merchandise or food and beverage offerings.
- Date Based Inventory ControlBack to top
This setting determines if your Item is tied to a particular date or not. In order for your Item to appear as booked on the Inventory Calendar, this option must be checked (default setting).
Disabling this feature removes Inventory tracking and custom availability options for this Item including Allocation settings.
With this setting disabled, Items still need to be reserved from the Customer Booking page by first selecting a particular day.
Most offerings with Checkfront are date-based. Examples of Date Based Inventory are offerings for tours, activities, rentals or accommodation.
Merchandise is an example of an Item that may NOT be Date Based Inventory. For example, you may offer bottled water to your Customers, but do not need to make a date-based booking out of this selection and can track inventory outside of Checkfront.
Click the Next button in the bottom right of the screen to continue to Pricing configuration. You can also click on the Save button to record your progress and to return and complete creating or updating the Item later.