The Asset Builder in Checkfront helps you define and organize the physical resources behind your offerings, providing a clear way to manage what you have available and ensure bookings accurately reflect real-world inventory.
Read this overview of our Asset Builder feature, including how to add an asset pool with assets.
Accessing the features mentioned in this article
Where can I find this feature using the top menu?
- Inventory > Assets > Assets tab
What more do I need to use this feature?
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Admin permissions to manage inventory or restricted permissions to View products and assets and Manage products and assets.
Which Checkfront version supports this feature - classic items, classic products, or both?
- Your account must have access to classic products (Inventory > Products), a key feature of our classic products version of Checkfront. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products.
Asset builder overview
Assets are key business resources that your activity relies on to supply experiences to your Guests, such as equipment, vehicles, or rooms. The distribution of these resources ultimately determines the availability of the product you are offering.
Asset pools allow you to categorize your assets, specifying each asset's category, quantity, and capacity.
The following table illustrates how assets are organized and counted.
| Asset SKU | Asset Pool | Asset Category | Quantity | Capacity | Asset Booking | Pricing |
| Mount _Bike_1 | Mountain Bikes | Bikes | 1 | 1 | Private | Per asset |
| Single_Kayak_1 | Single Kayaks | Kayaks | 1 | 1 | Private | Per asset |
| Bus_1 | Shuttle Buses | Buses | 1 | 10 | Shared | Per seat |
| KayakPaddle200_1 | Kayak Paddles - 200cm | Kayak Paddles | 1 | 1 | Private | Per asset |
| LifeJacketSmall_1 | Life Jackets - Small | Life Jackets | 1 | 1 | Private | Per asset |
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Getting started with products based on assets To understand how the system organizes inventory information, you can start by creating a single product (if needed, based on assets). You can then preview that product or, better yet, run a test booking through the system. Once booked, you can check how that booking displays in booking tools (e.g., Daily Manifest) and reports (e.g., Booking Index), and in the Booking Invoice, and then adjust your product (and asset) configurations to suit your needs. Primary versus secondary assets For example, you can create an asset category for kayaks and separate asset categories for kayak paddles and life jackets so that this distinction is apparent and communicated throughout the system. |
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Learn more about configuring products Assets are not required for products to be bookable, but they are available as an option to suit your business needs! Learn more about configuring your products with associated assets here: |
Adding an asset pool with assets
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Learn more about adding assets Learn more about adding a new asset via the Create Assets modal here: |
Next Steps
Once you're comfortable with the basics above, check out these deeper-dive articles:
- Adding asset pools and assets from the asset builder
- Viewing asset pools and assets from the asset builder
- Filtering and searching your asset list from the asset builder
- Managing your asset pools and assets from the asset builder
- Editing asset pools and assets from the asset builder
In the following article, we examine the process of adding asset pools and assets from the Asset Builder.
Adding asset pools and assets from the asset builder >