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Synching Checkfront products with myallocator room types

 

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Cloudbeds is no longer offering myallocator as a standalone package to new users as of April 2024.

You might want to consider using our iCall integration or API instead. Learn more here:

 

Learn how to set up and activate the myallocator integration directly from the Product Builder (Manage > Inventory) if you haven't already done so via the integrations page (Manage > Integrations > Channels > Myallocator). We then cover how to sync your Checkfront products to room types in myallocator. 

New to myallocator? Read the first article in this series for an introduction to myallocator.

 

Accessing the features mentioned in this article


What industry does this feature apply to?

✓ Accommodations | X Activities  | X Tours  | X Rentals  | X Adventures | X Escape Rooms | Learn More

Where can I find this feature using the top menu?

Manage > Integrations > Channels > Myallocator

What more do I need to use this feature?

  • Admin permissions to manage integrations.

Which Checkfront version supports this feature - classic items, classic products, or both?

  • This feature is available in both our classic items version using classic items (Inventory > Items) and our classic products version using classic products (Inventory > Products).  → Learn more about products

 

Learn More

Is your account on our classic items version using classic items (Inventory > Items)? The following help article provides instructions on synching items to room types.

 

1. Setting up myallocator from the product builder

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Product Builder Set Up

In the previous article on Setting up the myallocator integration in Checkfront, we covered setting up and activating the myallocator integration from the Integrations page (Manage > Integrations > Channels > Myallocator).

Have you already activated the integration? Then you can jump directly to synching your products.

You can activate myallocator and sync your products from the Product Builder (Inventory > Products). To do so, follow these steps:

  1. Add or update a product you want to sync to myallocator (e.g. King Room Deluxe). Ensure the product is configured with a product booked nightly and priced per night.
  2. Go to the Advanced tab within the Product Builder.
  3. From the Additional Product Settings section, click on the listing for the Myallocator integration.

Next, we walk you through initiating the activation process for the integration.

 

2. Starting the activation process from the product builder

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Activate Now

Click the Activate now button within the myallocator modal to start the activation process.

Continue to the next section to learn how to provide your connection credentials and complete the activation process.

 

3. Activating the myallocator integration

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myallocator setup

Once you begin the activation process (see the section above), you are asked to provide your myallocator account credentials to authenticate the integration.

  1. From the Add-on Setup modal that displays after clicking Activate Now, enter your Myallocator Username and Myallocator Password.
  2. Click Activate when ready to proceed. 
  3. You are then returned to the Product Builder with the integration activated. 

Next, sync your product to a room type within myallocator!

 

4. Synching your product to a myallocator room type

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Myallocator Not Yet Synched

Once the myallocator integration is activated, the myallocator modal refreshes to display further settings.

  1. By default, the integration is set to Do not sync to Myallocator. Open this menu to select the room type you need to sync with the product in focus. Don't see your room type listed? Refresh the list by updating the integration (Manage > Integrations > Myallocator > Update).
  2. Acknowledge the message displayed by reading and selecting the checkbox provided.
  3. Click Done to close the modal and return to the Product Builder.
  4. Ensure you have clicked Save at the bottom of the Advanced tab to save your settings.

 

Learn More

The option to Cancel imported bookings with cancellation notice is only visible if you access the integration from the Integrations page (Manage > Integrations > Channels > Myallocator). Learn more here:

 

Note

Activating myallocator from the Product Builder makes the integration available as an option across your account for all products.

To deactivate myallocator, you do need to do so via Integrations (Manage > Integrations > Channels > MyAllocator).

 

Alert

Optional Upsells and myallocator

When an optional upsell is attached to a product, the upsell's availability overrides what is sent to myallocator. This prevents the product from being booked to its full availability through myallocator.

Until this issue is resolved, please create a separate, Staff-only product without upsells to sync to myallocator. Follow these steps:

  1. Copy the existing product.
  2. Make the new product Staff-only.
  3. Ensure the new product is connected to the same asset as the original product to avoid overbookings. 
  4. Remove any upsells from the new product.
  5. Connect the new product to the myallocator room.
  6. Disconnect the original product from myallocator.

Learn more here:

 

Alert

Myallocator supports pricing private rooms on a per-room basis and not per person. Learn more about this here.

Checkfront sends a single price to myallocator, which is used regardless of the number of Guests. This price is the total of the default value of a price-setting parameter multiplied by its applicable price.

For example, if a Guest Type has a value of 2 and a price of $30, Checkfront simply sends myallocator a price of $60.

 

 

< Synching items to room types    |     Reviewing and importing external bookings >