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Accessing asset listing, booking information, and managing assignments from the asset calendar

Discover how to access detailed booking information and manage asset assignments within the Asset Calendar to streamline scheduling and operations.

Learn how to access booking information and manage assignments for each booking in the Asset Calendar.
 

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New to the Asset Calendar?

Read the first article in this series, Introduction to the Asset Calendar.

 

Accessing the features mentioned in this article


Where can I find this feature using the top menu?

  • Calendar > Product > Calendar > Asset > Asset tab > Click on a booking within the calendar
     

What more do I need to use this feature?

Which Checkfront version supports this feature - classic items, classic products, or both?

  • Your account must have access to classic products (Inventory > Products), a key feature of our classic products version of Checkfront. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products. 

 

Accessing more information and actions

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Asset calendar highlighting the path to opening the side panel for a listing.
  1. Start by clicking on the asset listing to open a side panel with more information and actions.

 

Inventory calendar booking details panel with an arrow pointing to the manage assignment button.

  1. If the system has held the asset, and you have not yet assigned it (✔) to the booking(s), you can click on the Manage Assignment button to access the Daily Manifest, where you can select assets for assignment.

 

Asset calendar booking details panel displaying booking information including guest, dates, and payment status.

  1. If you have assigned assets to the booking(s) (✔), the system lists booking information and actions under the booking assignments. You can:
  • Access the booking invoice by clicking on the booking ID
  • View or change the status of the booking
  • View or change the check-in status of the booking
  • View booking details such as start date, end date, and payment collected versus the due date
  • View associated products, for example: City Bus Tour.

You can also change the asset assignment from the Daily Manifest by clicking the Manage Assignment button. 

 

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Learn more about assigning assets

For a detailed look at managing asset assignments, check out the following article:

 

Frequently asked questions

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  • Why is the system showing an asset as available, even though there is an existing booking?

    It is possible that you had not yet added the asset when the Staff or the Customer made the booking. Try changing the booking status to canceled, then back to a status that reserves inventory to refresh the information. Warning: Depending on your configuration, this may generate an email notification, so you may wish to let the Customer know in advance to ignore it.


 

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