Setting the number of guests per booking for your product via availability events – Checkfront

With this article, you can learn how to set a minimum and/or maximum number of guests per booking from the Availability tab of the Product Builder.

Learn more about the Availability tab here: Step 3: Determining the availability of products.

These settings are configured within availability events. Learn more about availability events here.

New to the Product Builder? Read the first article in this series for an introduction to the Product feature.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

Inventory > Products > Products > Add Product/Add New Product/Edit Product > Availability

What more do I need to use this feature?

Admin permissions to manage inventory or restricted permissions to View products and assets and Manage products and assets.

Which Checkfront version supports this feature - classic items, classic products, or both?

Your account must have access to classic products (Inventory > Products), a key feature of our classic products version of Checkfront. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products.

Setting minimum and/or maximum numbers of guests per booking

Set restrictions on the number of Guests that can be added to a single booking. These restrictions are configured along with your availability events (Inventory > Products > Availability), as described in the following articles:

Setting minimum and maximum numbers by guest type

By default, guest types are optional. You can specify a minimum or maximum number of guests per booking by guest type. For example, you may wish to require at least one adult to attend with every booking where children and youth are attending.

This setting requires at least one guest type linked to the product. Learn more here:

Determining who your product is available to using guest types

Follow these steps to configure minimum or maximum numbers by guest type.

Navigate to the Availability tab of the Product Builder (Inventory > Products).
Find the Availability Events section.
Add or edit an availability event.
Scroll down to the Number of Guests per Booking section.
Enable the Set a minimum and maximum number of guests per booking setting.
Select the Min/Max by guest type option. from the drop-down menu.
Choose to Apply to both customer & staff bookings, Apply to customer bookings only, or Apply to staff bookings only.
Next, set a Minimum or Maximum for each guest type by selecting the checkbox next to each guest type and specifying the number in the field provided.
Save your changes.

Available options depend on your Guest Visibility settings.

For example, if your Guest types are not visible to Customers, then you are not given options to Apply to customer bookings only or Apply to both customer & staff bookings.

Setting minimum and maximum numbers by guest total

You can specify a minimum or maximum per booking by guest total. For example, you may wish to limit the total number of guests per booking to two, but they can be any combination of Adults, Seniors, Youth, and Children.

Follow these steps to configure minimum or maximum numbers by guest total.

Navigate to the Availability tab of the Product Builder (Inventory > Products).
Find the Availability Events section.
Add or edit an availability event.
Scroll down to the Number of Guests per Booking section.
Enable the Set a minimum and maximum number of guests per booking setting.
Select the Min/Max by guest total option from the drop-down menu.
Choose to Apply to both customer & staff bookings, Apply to customer bookings only, or Apply to staff bookings only.
Next, set a Minimum or Maximum per booking by the Total number of guest types by selecting the checkbox next to each guest type and specifying the number in the field provided.
Save your changes.

With the next article in this series, we look at managing availability events for your product.

< Setting up guest type visibility per availability event | Managing availability events for your product >