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Overview of the Booking Calendar

Read this overview of the Booking Calendar feature with a summary of each area.

 

Accessing the features mentioned in this article


Where can I find this feature using the top menu?

  • Calendar > Booking
     

What more do I need to use this feature?

Which Checkfront version supports this feature - classic items, classic products, or both?

  • This feature is available in both our classic version using classic items (Inventory > Items) and our classic version using classic products (Inventory > Products).  → Learn more about products

 

Calendar Overview

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Full booking calendar month view displaying multiple bookings organized by day with color-coded categories.

 
Callout icon of a cap and certificate, indicating additional learning resources.

Learn more about the Booking Calendar

For a detailed look at the Booking Calendar, check out the following article series:

 

Features New Calendar Experience
 		 The Details
Navigation
Consolidated features and menu options Booking calendar navigation menu highlighting the cleaner navigation options under the Calendar dropdown. Month, week, and day views are consolidated into one Booking Calendar accessible through the Booking option within the Calendar menu.
Booking calendar showing dropdown menu to switch between day, week, and month views for centralized access. The Month, Week, and Day views are available within the action bar with our other filters.
Bookmark filter selections
 		 Booking calendar screenshot highlighting how to bookmark preferred views for easy access. All filter views (Month, Week, and Day) made from within the page are saved to the URL for easy bookmarking.
Calendar Display, Filters, and Default Views
All inventory bookings visualized
 		 Booking calendar showing improved booking display with clearer event details on each date. All bookings displaye based on the inventory booked within, not simply based on one of the items/products in the booking.
New filter options Booking calendar view highlighting additional filter options such as status for refining search results.

The following can be used to narrow Booking Calendar results:

  • Category
  • Item/product
  • Status
  • Source
  • Search
New List view Booking calendar screenshot highlighting the new list view option to switch from grid to list display.

The List view optimizes the information you can see. Perfect for those busy days when quick and easy access is key.

Bookings are stacked each day, ascending by all day and night bookings first, then earliest in the day by start time within the remaining space.

You can open the side panel for more details.
New current day and time indicator Calendar view highlighting the red line marking the current time within the daily schedule.

Within the Week and Day view, there's a visual indicator to help identify the current day and time.
Customer vs Item/Product views Booking calendar screenshot highlighting the new item view filter to display bookings grouped by item.

New options to view the Booking Calendar by the name of the item/ product booked or the name of the Customer who made the booking.
Add to External Calendar Booking calendar showing export button to send bookings to an external calendar application. Need to sync your Booking Calendar with iCal? The option to Add to External Calendar is in the menu under the New Booking button.
Side Panel
The side panel provides rich booking data.
New Booking Insights 
 		 Booking list view highlighting booking insights showing totals for bookings, guests, and payments.

Clicking on a booking from the main calendar opens a side panel with booking insights, including...

  • Total number of Bookings
  • Total number of Guests, including a breakdown by parameter.
  • Total amount Paid
  • Total amount Due
More Booking Details Upfront Booking calendar list view highlighting expanded booking details including booker, contact, dates, payment, and status.

The following booking details display within the panel, so you don't have to navigate away to the Booking Invoice.

  • Booking Code
  • Items or products booked
  • Booker (first name, last name with guest types and numbers)
  • Contact information
     
  • Booking Start and End Date & time
  • Payment made and balance Due
  • Source
  • Booking Status
  • Check In and Out buttons

This allows for quick updates like status changes and provides quick links to Customer contact information.

All other bookings for that day are also shown for quick access and searching.
New Search for Booking Details Booking list view highlighting the search bar for quickly finding bookings by name, ID, or email. Find a booking by Booker, source, booking code, or item/product within the day in focus.

 

Next Steps

Once you’re comfortable with the basics above, check out these deeper-dive articles:

In the following article, we look at an introduction to the Booking Calendar.

 

Introduction to the Booking Calendar > 

 

 

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