Learn more about the Booking Calendar features, including month, week, and day layout options, booking status information, Booker details, checking in/out, and adding a new booking.
New to the Booking Calendar? You can read the first article in this series for an overview of the Booking Calendar.
Accessing the features mentioned in this article
Where can I find this feature using the top menu?
Calendar > Booking
What more do I need to use this feature?
- Admin or restricted permissions to View Calendars.
- Booking, bookings, and more bookings!
Which Checkfront version supports this feature - classic items, classic products, or both?
- This feature is available in both our classic version using classic items (Inventory > Items) and our classic version using classic products (Inventory > Products). → Learn more about products
Booking calendar overview
Back to topThe Booking Calendar provides a traditional calendar view of your bookings, including your choice of Month, Week, or Day layouts. With several format and filter options, the Booking Calendar can be customized to provide an excellent visual overview of your bookings. You can then find and absorb information faster, which speeds up managing your bookings.
This series of articles covers navigating, filtering and configuring the booking calendar format.
Need to see more booking information? Click on the booking within the calendar to reveal booking insights in the new side panel! Learn more about gaining insights here.
We also cover adding your bookings to an external calendar via our Checkfront iCal feed. Click here to learn more.
Follow the series of articles in order or jump to an article using the in-article or side menu links.
Let's start with your layout options.
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Gift Certificate purchases only display within the Booking Calendar if on the same invoice as one or more date-based items/products. In that case, a record for the Gift Certificate displays separately on the purchase date as an all-day booking and within the Bookings tab of the side panel. This gives you full transparency into all items/products on the invoice. If the Gift Certificate is purchased independently, it does not appear on the Booking Calendar. |
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Learn more about your reporting options here: |
Booking calendar - layout options
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Booking calendar by month
Back to topBy default, the Booking Calendar uses the Month layout. This allows you to see an overview of bookings for the calendar Month.
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Calendars can be configured with a Start of Week on Sunday or Monday (Manage > Setup > Calendar). |
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Learn more about toggling between the Calendar and List formats here: |
Booking calendar by week
Back to topView bookings by the Week. All-day listings are displayed first, followed by an hourly look into what the week entails, organized by day.
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Calendars can be configured with a Start of Week on Sunday or Monday (Manage > Setup > Calendar). |
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Learn more about toggling between the Calendar and List formats here:
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Booking calendar by day
Back to topYou can view a list of bookings by the Day.
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Learn more about toggling between the calendar and list formats here:
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Booking information
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Status colour & indicator
Back to topEach booking displayed is colour-coded to match the booking status and includes a status indicator - the dot next to the Customer or item/product name. The colours displayed match the colours of the Booking Statuses configured within your Checkfront account.
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Learn more here about Booking Statuses: |
Booker name, booked inventory, and booking start time
Back to topDepending on whether you view bookings by Customer or item or product, the Booker's first and last name or the name of the item or product booked displays.
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Learn more about the option to bookings display by Customer name or item/product here:
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Checking in or out
Back to topBookings that have been Checked-in (✓) or Checked-out ( ↱) can be identified by the icons displayed on the listing. Click on the booking to change the status.
Accessing detailed booking insights
Back to topTo access more detailed information about each booking, click the booking to open the side panel.
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Learn more about the new side panel here: |
Adding a new booking
Back to topYou can create a new Staff-side booking from the Booking Calendar. Click the New Booking button to start the process.
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Learn more about creating a Staff-side booking here: |
In the next article in this series, we look at navigating and filtering inventory within the Item/Product tab of the Inventory Calendar.
< Overview of the Booking Calendar | Navigating and filtering the Booking Calendar >