Get introduced to the Booking Calendar and learn how it helps you view and manage reservations across your schedule at a glance.
Learn more about the Booking Calendar features, including month, week, and day layout options, booking status information, Booker details, checking in/out, and adding a new booking.
New to the Booking Calendar? You can read the first article in this series for an overview of the Booking Calendar.
Accessing the features mentioned in this article
Where can I find this feature using the top menu?
- Calendar > Booking
What more do I need to use this feature?
- Admin or restricted permissions to View Calendars.
- Booking, bookings, and more bookings!
Which Checkfront version supports this feature - classic items, classic products, or both?
- This feature is available in both our classic version using classic items (Inventory > Items) and our classic version using classic products (Inventory > Products). → Learn more about products
Booking calendar overview
The Booking Calendar provides a traditional calendar view of your bookings, with Month, Week, or Day layouts. With several formats and filter options, you can customize the Booking Calendar to provide an excellent visual overview of your bookings. You can then find and absorb information more quickly, which speeds up your booking management.
This series of articles covers navigating, filtering, and configuring the booking calendar format.
Need to see more booking information? Click a booking in the calendar to reveal booking insights in the new side panel! Learn more about gaining insights here.
We also cover adding your bookings to an external calendar via our Checkfront iCal feed. Click here to learn more.
Follow the series of articles in order or jump to an article using the in-article or side menu links.
We start with your layout options.
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Gift Certificate purchases and the Booking Calendar Gift Certificate purchases only display within the Booking Calendar if on the same invoice as one or more date-based items/products. In that case, a record for the Gift Certificate displays separately on the purchase date as an all-day booking and within the Bookings tab of the side panel. This gives you full transparency into all items/products on the invoice. If the Gift Certificate is purchased independently, it does not appear on the Booking Calendar. |
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Learn more about reporting For a detailed look at your reporting options, check out the following article: |
Booking calendar - layout options
Booking calendar by month
By default, the Booking Calendar uses the Month layout. This layout provides an overview of bookings for the calendar Month.
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Configuring calendars Calendars can be configured with a Start of Week on Sunday or Monday (Manage > Setup > Calendar). |
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Learn more about formats For a detailed look at toggling between the Calendar and List formats, check out the following article: |
Booking calendar by week
View bookings by the Week. All-day listings are displayed first, followed by an hourly look into what the week entails, organized by day.
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Configuring calendars Calendars can be configured with a Start of Week on Sunday or Monday (Manage > Setup > Calendar). |
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Learn more about formats For a detailed look at toggling between the Calendar and List formats, check out the following article: |
Booking calendar by day
You can view a list of bookings by the Day.
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Learn more about formats For a detailed look at toggling between the Calendar and List formats, check out the following article: |
Booking information
Status colour & indicator
Each booking displayed is colour-coded to match the booking status and includes a status indicator - the dot next to the Customer or item/product name. The colours displayed match those configured for the Booking Statuses in your Checkfront account.
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Learn more about statuses For a detailed look at Booking Statuses, check out the following article: |
Booker name, booked inventory, and booking start time
Depending on whether you view bookings by Customer, item, or product, the Booker's first and last name or the name of the item or product booked displays.
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Learn more the Booking Calendar For a detailed look at the option to display by Customer name or item/product, check out the following article: |
Checking in or out
Bookings that have been Checked-in (✓) or Checked-out ( ↱) can be identified by the icons displayed on the listing. Click on the booking to change the status.
Accessing detailed booking insights
To access more detailed information about each booking, click the booking to open the side panel.
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Learn more the Booking Calendar For a detailed look at the side panel, check out the following article: |
Adding a new booking
You can create a new Staff-side booking from the Booking Calendar. Click the New Booking button to start the process.
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Learn more about Staff bookings For a detailed look at creating a Staff-side booking, check out the following article: |
Next Steps
In the following article in this series, we look at navigating and filtering inventory within the Item/Product tab of the Inventory Calendar.
< Overview of the Booking Calendar | Navigating and filtering the Booking Calendar >