Daily Manifest: Viewing Booking Information

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Locate: Booking > Daily Manifest
Prerequisites:

• Admin permissions or restricted permissions to View all Reports (or the Daily Manifest).
• The Guest Form (Manage > Integrations > Guest Management) integration is required if you would like to collect and include Guest information within your Daily Manifest.
• The Daily Manifest feature is available to both those using items (Inventory > Items), a key feature of our classic version of Checkfront, and those using products (Inventory > Products), a key feature of our newest version of Checkfront.

 

New to Checkfront - Products ✨ Products (Inventory > Products) is the successor feature to (Inventory > Items) and is available in our newest version of Checkfront. Not yet on our newest version and interested in upgrading? Please contact our Technical Support team for more information. Discover more product-related help articles here: Products (New).

 

The Daily Manifest provides a table view of a single day's bookings. With this article, we walk you through the data available for each booking including Parameter and Guest information.

Be sure to read the first article in this series for an introduction to the Daily Manifest!

 

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Records are organized in rows by Items or Products booked for the selected day with the next bookings listed first. Items or Products can have one or more associated bookings depending on your business and configuration.

The time frame of the Item or Product is listed first, followed by the name of the Item or Product in bold.

A sub-heading includes a roll-up of information on the associated bookings including the number of bookings for the time frame, the number of Guests, parameter tallies (e.g. 1 Adult, 2 Seniors), and the total paid.

For each booking, the following information is presented by default...

 

The unique identifier associated with the booking. Click on this code to open the Booking Invoice in a separate tab.

 

The person who submitted the booking. They may or may not be participating in the booking, depending on your configuration and whether the booking includes additional Guests or not. They may simply be the principal contact for the booking.

 

The Start Date/Time for the booking.

If the Item or Product has Timeslots, then each slot is displayed as a separate entry.

If an event is an All Day event, then only the Start time is displayed.

 

The number of Guests with completed Guest information versus the number associated with the booking.

 

The Payment column displays the total amount you've received for the associated booking.

 

This is the Status of the booking. Update the booking Status directly from the Daily Manifest. You are also asked if you want to send any associated Status Notifications with the change.

Cancelled bookings are included in the Daily Manifest to help you get a better understanding of the dynamics of the day and plan accordingly.

 

The Daily Manifest now shows ALL Booking Status Types, not just those that lock inventory. This is to give you a true representation of the day ahead!

 

Staff can Check-in and then Check-out the booking.

Once the booking is checked out, the Check In/Out status displays the option to Reset Check-in. This is helpful if you Check-out a booking in error.

 

Guest Information can be captured and associated with the booking, if you have the Guest Form (Manage > Integrations > Guest Management) integration enabled.

The Guest List displays if you have Guests associated with the booking; otherwise, the message "There are no guests on this booking." displays.

Expand the booking record to view the Guest List for the selected booking. You can also Expand All or Collapse All records to quickly and easily switch between modes.

The Guest List includes the following default information for each guest, although the Guest List reflects the fields configured within your Guest Form (Manage > Layout > Guest Form).

 

Value	Description	Additional Details
Check In Status	Communicates whether the Guest is Checked In or Out, including the date and time associated with the status update.	See the next two examples. Learn more here about the Check In/Out process.
- In	The date and time the Guest was checked In.	Example: In: 4/22/20, 12:58 PM
- Out	The date and time the Guest was checked Out.	Example: Out: 4/22/20, 12:59 PM
First Name	The First Name of the Guest.	Example: John
Last Name	The Last Name of the Guest.	Example: Smith
Email	The Email address of the Guest.	Example: jsmith@example.com
Documents	Any Documents (or Waivers) associated with the Guest record display here, represented by a document icon. A filled-in icon represents a completed Waiver. An outlined icon represents an incomplete Waiver.	Example: Complete and incomplete waivers Learn more about Waivers here.

 

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By default, the Booking Information described in the previous section displays; however, you can customize which Columns by accessing the Columns modal at the top right of the bookings list.

 

From there, you can choose to include additional Booking Details such as Phone, Address, City, Country, State/Prov, Postal/ Zip, Discount Code or the Note column and re-order (drag and drop) the Columns to suit your preferred layout.

 

Are you using products with assets? Learn how to enable the Assigned Assets column within your Daily Manifest here: Daily Manifest: Assigning Assets

 

Included in the list of Booking Detail Columns are any configured account Parameters, which can be included in the Daily Manifest as custom Columns (Qty, Adult, Guests...).

 

Learn more about Parameters here: Items - Inventory Builder: Attributes - Parameters

 

Listed under the Guest Details section is information available for display as Columns within the Guest records of the Daily Manifest.

Reminder, the Guest Form (Manage > Integrations > Guest Management) integration is required if you would like to collect and include Guest information within your Daily Manifest.

 

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To add a New Booking directly from the Daily Manifest, simply click the New Button button at the top of the page to initiate the process! In the next article in the series, we look at the Check In and Check Out process. Check it out now by clicking the link below!

 

 

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< Daily Manifest: Navigating and Filters    |     Daily Manifest: Checking In and Out Guests >

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