Introduction to assets and the asset builder – Checkfront

Read this introduction to our Asset Builder feature, including how to add an asset pool with assets.

To learn more about the functionality of the Asset Builder, please read the entire series of articles accessed at the side and bottom of this page.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

Inventory > Assets > Assets tab

What more do I need to use this feature?

Admin permissions to manage inventory or restricted permissions to View products and assets and Manage products and assets.

Which Checkfront version supports this feature - classic items, classic products, or both?

Your account must have access to classic products (Inventory > Products), a key feature of our classic products version of Checkfront. This feature is not available for use with classic items (Inventory > Items) in our classic items version. → Learn more about products.

Asset builder overview

Assets are key business resources that your activity relies on to supply experiences to your Guests, such as equipment, vehicles, or rooms. The distribution of these resources ultimately determines the availability of the product you are offering.

Asset pools allow you to classify your assets, specifying the category, quantity, and capacity of those assets in the process.

The following table illustrates how assets are organized and counted.

Asset SKU	Asset Pool	Asset Category	Quantity	Capacity	Asset Booking	Pricing
Mount _Bike_1	Mountain Bikes	Bikes	1	1	Private	Per asset
Single_Kayak_1	Single Kayaks	Kayaks	1	1	Private	Per asset
Bus_1	Shuttle Buses	Buses	1	10	Shared	Per seat
KayakPaddle200_1	Kayak Paddles - 200cm	Kayak Paddles	1	1	Private	Per asset
LifeJacketSmall_1	Life Jackets - Small	Life Jackets	1	1	Private	Per asset

To understand how inventory information is organized throughout the system, it is best to start by creating one product (based on assets if needed). You can then preview that product or, better yet, run a test booking through the system.

Once booked, you can check out how that booking displays within booking tools (e.g. Daily Manifest), reports (e.g. Booking Index), and the Booking Invoice and then adjust how your products (and assets) are configured to suit your needs.

Primary versus secondary assets
If your product is based on assets, it is helpful to consider which assets are primary and secondary to booking before creating them.

For example, you can create an asset category for kayaks and separate asset categories for kayak paddles and life jackets so that this distinction is apparent and communicated throughout the system.

Assets are not required for products to be bookable, but they are available as an option to suit your business needs!

Learn more about configuring your products with associated assets here:

Introduction to products and the product builder

Adding an asset pool with assets

Add Asset

While you may create your first asset while building your first product, you can also add an asset pool with assets from the Assets page. Click either option to + Add Asset, which opens the Create Assets modal.

Learn more about adding a new asset via the Create Assets modal here:

Adding asset pools and assets

Adding asset pools and assets from the asset builder >