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Introduction to the booking daily list

Use the Booking Daily List to quickly and organizedly view all bookings for a specific day, grouped by product, time, or summary totals. This tool gives your team a clear picture of daily operations, helping you plan resources, identify gaps, and manage bookings efficiently.

Read this introduction to our Booking Daily List feature, including how to view a booking summary, view by booking item/product, view by booking time, and add new bookings.

 

Accessing the features mentioned in this article


Where can I find this feature using the top menu?

  • Booking > Daily List
     

What more do I need to use this feature?

  • Admin or restricted permissions to View all Reports (or Daily List) and Export Data.
  • Inventory configured and matching bookings!
     

Which Checkfront version supports this feature - classic items, classic products, or both?

  • This feature is available in both our classic version using classic items (Inventory > Items) and our classic version using classic products (Inventory > Products).  → Learn more about products

 

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Learn more about reporting

For a detailed look at your reporting options, check out the following articles:

 

Booking list overview

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Booking daily list view showing multiple tours and activities with details including customer name, times, email, total quantity, total amount, and booking status.

The Booking Daily List (Booking > Booking Daily List) provides views into your daily bookings with:

  • The Daily Booking Summary
  • A table of related bookings by category, item/product, and time.

We review the features and information provided with the Daily Manifest below.

 

Viewing the daily booking summary

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Booking daily list summary view displaying items, inventory consumed, number of bookings, quantities, totals, and guest counts in a table.

The Daily Booking Summary visualizes inventory consumed and daily booking totals by item/product as rolled-up grand totals for the day.

 

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Data shown depends on filters applied

Remember that the data displayed in the Daily Booking Summary considers any filters applied, including information entered in the search field.

Learn more about filters here:

 

Daily Booking Summary

Item/Product Close-up of daily booking summary highlighting the item column with rows for different tours and rooms. The name of the item/product in focus. For example, "Overnight Tours of London..."
Inventory Consumed Close-up of daily booking summary table showing inventory consumed values represented as fractions and progress bars.

A visual of the inventory consumed, followed by the count of inventory booked versus available.

For example, 2 of 16 "Overnight Tours of London..." booked.
Bookings Close-up of daily booking summary table showing the number of bookings column with a value of one for each row.

The number of bookings associated with the item/product in focus.

For example, one booking includes the "Overnight Tours of London..." item.
Total Quantity Close-up of daily booking summary table highlighting the total quantity column with numbers representing quantities booked.

The total quantity of inventory booked for the item/product.

For example, two "Overnight Tours of London..." items booked.
Total Close-up of daily booking summary table highlighting the total column with monetary amounts listed.

The total value of the bookings in your account's base currency (Manage > Setup > Locale)

For example, £123.10.
Parameter/Guest Type Counts Close-up of daily booking summary table highlighting parameter counts for adults, children, rooms, and guests. Booking counts by associated item parameter (Inventory > Items > Edit Item > Attributes) or guest type for products (Inventory > Products > Edit Product > Availability).
Daily Totals Close-up of daily booking summary table highlighting daily totals including total bookings, quantities, revenue, and guest counts. Rolled up statistics for the day in focus and all items/products listed.

 

Viewing by item/product

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Dashboard booking daily list showing bookings grouped by item with columns for ID, booker, times, email, total quantity, total cost, and booking status.

 

By default, the system groups listings by item/product. This arrangement makes it easy to see how many Guests you should expect for each item/product, whether tours, activities, accommodations, or rentals.

 

Viewing by time

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Booking daily list displayed by time with tours and activities organized under hourly slots.

The time view groups your bookings with timeslots by start time, such as 8:00 a.m. or 10:00 a.m. The system bases the time displayed on your time format (Manage > Setup > Locale) setting.

  • If a booking does not contain items/products with time slots, it is grouped under the sub-heading All Day at the top of the page.

 

Adding new bookings

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Daily booking list showing no bookings with a new booking button highlighted for creation.

You can create a new Staff-side booking from the Booking Daily List area when no other bookings are visible for your viewing date. Click the New Booking button to start the process.

 

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Learn more about Staff bookings

For a detailed look at creating a Staff-side booking, check out the following article:

 

Next Steps

Once you’re comfortable with the basics above, check out these deeper-dive articles:

Each article walks you step-by-step through that specific feature. 

The following article explains how to navigate and filter the Daily Manifest.

 

Navigating and filtering the booking daily list >

 

 

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