Working with inventory bookings from the inventory calendar

View and work with the bookings tied to your inventory directly from the calendar, so you can quickly look up booking details, check status, and take action without leaving your inventory calendar.

Learn how to open the inventory calendar side panel and what actions and information are available for bookings associated with the inventory in focus.

Are you new to our Inventory Calendar? Start by reading the first article in this series, Introduction to the Inventory Calendar.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

• Calendar > Item/Product > Inventory Calendar > Click on any cell to access the side panel > Bookings tab
   

What more do I need to use this feature?

• Admin or restricted permissions to View calendars, Change Daily Inventory Availability
• Inventory (items/products) configured within Checkfront.
   

Which Checkfront version supports this feature - classic items, classic products, or both?

• This feature is available in both our classic version using classic items (Inventory > Items) and our classic version using classic products (Inventory > Products).  → Learn more about products

Inventory booked per day or per night 

You can access more information about bookings for each per Day or per Night interval by clicking any cell with booked inventory in your calendar. This action opens a panel on the side, allowing you to see existing bookings for that date. See the animated screenshot above for an example.

 

Inventory booked with timeslots or flextime

You can view timeslots or flextime inventory calendar rows by first expanding the calendar using the arrow (>) to the left of the item/product name.

You can then open the side panel by clicking on any cell with booked inventory to see existing bookings for that date. See the animated screenshot above for an example.

Maximum Available for the Day At the top of each timeslot and flextime product section is a row of read-only cells. Considering existing bookings, these cells display the maximum available inventory for the day for the item in focus.

The Bookings tab lists any bookings associated with the inventory and interval in focus. The system displays the following information for each booking.

Booking Details		More Info
Open Daily Manifest		Click on this icon to open the Daily Manifest in a separate tab for the date in focus.
Search		Do you have a large number of bookings for the day in focus? You can search for specific bookings using the following information. Booker's name Booking Code/ID Phone Number Email Item/Product names (keywords)
Booking Code		This value is the booking code associated with the Booking. Click on the booking code to access the related Booking Invoice in a new tab. Learn more about the Booking Invoice and Booking Details here.
Items booked		This value is a list of the item(s)/product(s) within the associated booking.
Booker		This value is the name of the person who submitted the booking.
Booking Start and End Date/time		These values are the start and end dates of the first item in the booking. Start and end times are included for per Time/Flextime and Timeslot allocations.
Booking Payment		This value is the payment made towards the booking. The amount due will display in brackets next to the payment amount if any amount is still owing, for example: Payment: $0.00 (Due: $109.78)
Booking Status		This value is the current status of the booking. You can change the booking status using the drop-down menu. You can learn more about Booking Statuses here.
Check-in and Check-out		Check-in or check-out your Guests associated with the booking. This setting applies to high-level booking and any associated Guests if using Guest Forms. Once you check out the booking, the option refreshes to Reset Check-in. Once you click the Reset Check-in option, the button reverts to the Check-in state. The system subsequently changes the check-in and check-out statuses system-wide, and clears check-in/check-out information from other reports, such as the Booking Daily List. This option is helpful if you check out a booking in error.
Product Bookings with Shared Inventory		If your product shares inventory with another product, then the system lists any relevant bookings under the Product Bookings with Shared inventory. You can expand the section to see all bookings for each product that shares the inventory in focus.

Next Steps

The following article in this series reviews the activity log within the Inventory Calendar.

< Editing product and asset availability from the inventory calendar  | Reviewing the inventory calendar activity log >