Editing item availability from the inventory calendar

Learn how to open the side panel of the inventory calendar, to edit inventory availability if you use items.

Does your account use products as inventory? See the following articles:

• Editing simple product inventory availability from the inventory calendar
• Editing product and asset inventory availability from the inventory calendar

Are you new to the Inventory Calendar? Start by reading the first article in this series, Introduction to the Inventory Calendar.

Accessing the features mentioned in this article

Where can I find this feature using the top menu?

Calendar > Item > Inventory Calendar > Click on any cell to access the side panel > Inventory tab

What more do I need to use this feature?

• Admin or restricted permissions to View calendars, Change Daily Inventory Availability
• Inventory (items) configured within Checkfront. Learn more here.
  
  

Which Checkfront version supports this feature - classic items, classic products, or both?

Your account must have access to classic items (Inventory > Items), a key feature of our classic items version of Checkfront. 

This feature is not available for use with classic products (Inventory > Products), a key feature of our classic products version of Checkfront. → Learn more about products

Inventory booked per day or per night

You can access more information and edit options for each per Day or per Night interval by clicking on any cell with booked or available inventory. This opens a panel on the side, allowing you to make edits. See the animated screenshot above for an example

Inventory booked by timeslots or per time

You can view timeslots or per time inventory calendar rows by first expanding the calendar using the arrow (v) to the left of the product name.

You can then open the side panel by clicking on any cell with available or booked inventory to access more information and editing options. See the animated screenshot above for an example.

Maximum Available for the Day At the top of each timeslot and per time item section is a row of read-only cells. Considering existing bookings, these cells display the maximum available inventory for the day for the item in focus.

What information displays within the side panel depends on how you have configured your inventory.

Are you using items to track inventory? You can read the following to understand the information and actions available.

Features		More Info
Total		The total reflects the maximum available inventory for the timeslot or day, e.g. 25 beach umbrellas.
Booked		This is the quantity of inventory booked. This number is displayed for reference purposes only. The number changes as you receive new bookings or as bookings are cancelled.
Available		Total - Booked = Available This is the quantity of inventory available to be booked, excluding booked inventory. 25 beach umbrellas - 1 booked = 24 available You can adjust, reduce (-) or increase (+) quantity available for the inventory and interval in focus.
Shared Inventory		If you have any inventory shared by other products (e.g. aliased inventory), then a section displays listing any associated product bookings to give you a view into other bookings that are consuming inventory.
Notes		You can optionally add a note when you adjust inventory. Historical notes can be viewed under the Activity Log tab or within the Activity Log report.

If you need to adjust the overall base availability for inventory across all intervals, then this is done by editing the item: Item: Inventory > Items> Edit Item - Attributes > Inventory Learn more here: Configuring inventory and parameters for items using the item builder (classic)

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